Welcome and Thank You for choosing to be a participant in our Midwest Franchise Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Schaumburg Convention Center, on Friday September 10th at 12 noon and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Exhibitor Only Seminar
5. Move-in Instructions
6. Shipping to/ from Show
7. Move-out Instructions
8. Exhibitor Approval Application
9. Decorator forms(Furniture & Display Rental)
10. Electrical order form
11. Telephone / Internet connections
12. Hotel
13. Booth Cleaning
14. Parking
15. Audiovisual Rentals
16. Food Sampling
17. Exhibitor Badges
18. Customs Broker
19. Insurance
20. Booth Displays & Graphics
21. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
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Schaumburg Hotel & Convention Center
Exploration Hall
1551 North Thoreau Dr.,
Schaumburg IL 60193
Tel: (847) 303-4100
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Saturday, September 11, 2010 10:00 am - 5:00 pm
Sunday, September 12, 2010 11:00 am - 4:00 pm
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Exhibitor Only Seminar! Tips for having a successful show!
All exhibitors are invited to a special seminar on Saturday morning presented by Carl Gould. Carl will speak to all aspects of exhibit marketing and getting the most our of your weekend. Dont miss this opportunity to set yourself up for success! Join us in the seminar room at 8:45 am on Sat morning.
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EXHIBITOR MOVE-IN TIMES
Friday, September 10, 2010 12 noon - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6:00pm unless alternate arrangements have been made with show management
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in right at noon on Friday, September 10, 2010.
LOADING DOCKS
The loading docks are located on the east side of the convention center, only accessible by entering the service drive from Thoreau Dr. There are 3 truck docks and one ramp available.
VEHICLES ON THE SHOW FLOOR
- All batteries shall be disconnected
- All fuel tanks must be no more than five gallons of gas or exceed ¼ the capacity of the fuel tank, which ever is less.
- Fuel tanks and fill openings are to be closed and sealed with locking caps to prevent tampering.
- Fuel tanks cannot be filled or emptied inside the Convention Center. Fuel tank levels will be checked upon entering the building.
- Vehicles shall not be moved during show hours.
- Ignition keys are to be removed and placed in a central location site.
- Position of vehicles is subject to approval.
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, Spirit Expositions can provide this service. See attached sheet for rates.
Installation & Dismantle Order Form
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The most cost effective way to ship your items to the show is to arrange delivery for Friday, September 10, 2010 during move in hours. You can use our show shipping company (QW Express - see details below) or your own preferred shipper.
PLEASE NOTE that the facility WILL NOT receive shipments prior to Friday, September 10, 2010. If you want to ship ahead of time, please contact your sales rep as charges for storage and handling will apply.
Show Management will sign for the delivery on your behalf on Friday, September 10. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges will apply.
Address your items as follows...
Franchise & Business Opportunities Expo
Exhibitor Name
Booth Number
Schaumburg Hotel & Convention Center
Exploration Hall
1551 North Thoreau Dr.,
Schaumburg, IL 60193
PREFERRED CARRIER:
If you need support in shipping your items to/from the show or from show-to-show, please contact QW Express - our preferred carrier for a quote.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
NOTE: The Schaumburg Convention Centre will not accept shipments on behalf of an exhibitor, either prior to or during show hours.
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Sunday, September 12, 2010 4:15 pm - 8:00 pm
Booths may not be dismantled before 4 pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
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If you are selling, sampling or have reason to check one of the boxes on this form The Village of Schaumburg requires that you
MUST complete the attached form.
Please return by fax to (847) 303-4323, Attention: Heather Cornell.
Exhibitor Approval Application
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Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space but not tables, chairs, accessories, etc. These may be ordered through
Spirit Expositions .
Spirit Exposition Services
Tel: (281) 399-2808
Fax: (281) 399-8625
Show Colors
Booth Drapes - Blue & White
Booth Carpet - Blue
Aisle Carpet - Red
Power is not supplied to your booth. If you require an electrical hookup in your booth please complete the attached form and fax to
Viper Trade Show Services .
Viper Trade Show Services
Tel: (847) 426-3100
Fax: (847) 426-3111
Please note to indicate if you require 24 hour service, in which case the price doubles.
Electrical Order Form
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We have a block of rooms at
The Renaissance Schaumburg Hotel & Convention Center.
The Renaissance Schaumburg Hotel & Convention Center
1551 Thoreau Dr.,
Schaumburg IL
60173
The room rate is $129 for a Standard room, single/double occupancy.
You may make your reservation by calling: (800) 468-3571 or (847) 303-4100
Please mention that you are with the Midwest Franchise Expo.
THE CUTOFF DATE FOR BOOKING, AT THIS RATE, IS THURSDAY AUGUST 12, 2010
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You are responsible for maintaining your own booth space. If you require nightly vacuuming
Spirit Exposition Services is available to provide this.
Spirit Exposition Services
Tel: (281) 399-2808
Fax: (281) 399-8625
Booth Cleaning Order Form
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Parking for exhibitors is free.
The parking lot is not to be used for storage of any oversized vehicle, to include but not limited to trailers and semi-trucks longer than 32 ft. These must be removed from the Hotel & Convention property. All other oversized vehicles (shorter than 32 ft.) must be parked in the South parking lot and not take up more than 2 spaces.
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If you require AV equipment in your booth this may be ordered through the Convention Center. Questions may be directed to (847) 303-4027. Complete the enclosed form and fax to (847) 303-4323.
AV Order Form
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Food sampling is limited to a bite size food sample and approximately a 3 oz beverage sample.
All exhibitors who are sampling must complete the Exhibitor Approval Application form attached. When completing the top portion of this form, please indicate what you are sampling on the line - "Explain."
Please fax this form to (847) 303-4323 so that you may be approved by the Village of Schaumburg. If there is anything else required of you, you will be contacted by the Village.
Returned this form by, August 27, 2010.
Exhibitor Approval Application
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Name badges, will be available for your staff, providing we receive the names by September 3, 2010. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com . Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 4 at any one time. Badges will be available for pick up at the Show Office during move-in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please email your company logo to mrudder@nationalevent.com. We will create a customized Free Admission e-coupon that you can forward.
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The Federal ID Number for the Schaumburg Convention Center is #52-2205287. You will require this number to clear customs.
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
All animal exhibitors shall follow state and federal rules for animal handling and care. Proper certificates, licenses, vaccines and documentation may be available for review. The Exhibitor Approval Application must be completed. The exhibitor shall be interviewed and the booth may be inspected by the Village of Schaumburg Community Development Department Environmental Health Services Division. When animals are exhibited, the floor plan shall be reviewed for placement of additional hand washing stations and to restrict contact and cross contamination of any food service areas with the animals.
Helium balloons are permitted in the show. However, helium tanks are not allowed and must be stored off the property.
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