Welcome and Thank You for choosing to be a participant in our Edmonton, National Franchise & Business Opportunities Show. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Mayfield Trade Centre, on Friday September 24th at 8 am and management will be available to assist you for the duration of the Show.
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Move-in Instructions
5. Shipping to/ from Show
6. Move-out Instructions
7. Decorator forms(Furniture & Display Rental)
8. Electrical order form
9. Telephone / Internet connections
10. Hotel
11. Booth Cleaning
12. Parking
13. Audiovisual Rentals
14. Food Sampling
15. Exhibitor Badges
16. Customs Broker
17. Insurance
18. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
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National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
Mayfield Trade Centre
16615 - 109 Ave.
Edmonton, Alberta
T5P 4K8
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Saturday, September 25, 2010 11:00 am - 5:00 pm
Sunday, September 26, 2010 11:00 am - 5:00 pm
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EXHIBITOR MOVE-IN TIMES
Friday, September 24, 2010 10:00 am - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management.
If you plan on having a vehicle or trailer in your booth, as part of your display, you must arrive for move-in between 8:30am & 9:30am on Friday, September 24, 2010.
LOADING DOCKS
Loading docks are located on the south end of the trade centre, and are ground level only. For convenience in off loading, your truck should be equipped with a tailgate. There will be dollies and pump trucks available onsite, for use during move-in and move-out. If you require a forklift there will be one available. If you have excessive forklift requirements please speak with your sales representative to discuss your needs. A charge may apply.
VEHICLES ON THE SHOW FLOOR:
If you do plan on having a vehicle in your booth you must adhere to the following rules.
Vehicles on the floor must be clean - Dirty vehicles will not be allowed.
Gas tanks must be no fuller than half.
Studded tires may not be used.
Booth Installation & Dismantling
Should you require assistance setting up or dismantling your booth, GES can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
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The most cost effective way to ship your items to the show is to arrange delivery for Friday, September 24, 2010,during move-in hours. You can use our show shipping company (YRC Reimer - see details below) or your own preferred shipper.
PLEASE NOTE that the facility WILL NOT receive shipments prior to Friday September 24, 2010.
Show Management will sign for the delivery on your behalf on Friday September 24, 2010 between the hours of 8am - 6pm. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges may apply.
Address your items as follows...
The Franchise & Business Opportunities Show
Company name
Booth number
Mayfield Trade Centre
16615 - 109 Ave.,
Edmonton, AB T5P 4K8
PREFERRED CARRIER
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier they will warehouse your materials for up to 30 days prior to the show at no charge and deliver to the show on move - in day.
To arrange a shipment contact : Joy Mallouk at (866)506-3976 or email: joy.mallouk@yrcw.com
Reimer Information
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Sunday, September 24, 2010 5:15 pm - 10:00 pm
Booths may not be dismantled before 5 pm. Please make your travel arrangements accordingly.
All material must be removed by 10:00 pm
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Carpet, 8ft back drape and 3 ft side drape is supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from GES.
GES
Tel: (780) 469-7767 or (877) 505-7767
Fax: (780) 465-6742 or (877) 469-1619
Show Colours
Booth Drapes - blue
Booth Carpet - grey
Aisle Carpet - blue
Click here to order online.
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Power is not supplied to your booth. If you require an electrical outlet please complete the enclosed form and fax to
GES
GES
Tel: (877) 505-7767
Fax: (877) 469-1619
Electrical Order Form
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We have arranged a rate at the
Mayfield Inn & Suites.
Mayfield Inn & Suites
16615 - 109 Avenue
Edmonton, AB
T5P 4K8
Superior Courtyard - 2 Queen or Deluxe 1 Queen & 2 Queen - $135.00
Deluxe King - $145.00
The cutoff date for booking a room is August 19, 2010. After this date, reservations will be based upon availability and at the prevailing corporate rate.
Please call (780) 484-0821 or (800) 661-9804 to make a reservation.
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Exhibitor parking at the Mayfield Inn & Conference Centre is free.
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If you require audio visual equipment in your booth,
PSAV can supply the equipment to you.
PSAV
Tel: (780) 699-0776
Attention: Rob Bourgeois
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If you are sampling a food or beverage product you must complete the Sampling Request Form and return 3 weeks prior to the show. Fax to: (780) 481-3923. Please read the sampling guidelines.
Mayfield Conference Centre
Tel: (780) 484-0821
Fax: (780) 481-3923
Sampling Guidelines & Form
Attached is a registration form for Temporary Food Establishments. If you plan on sampling a food product, please complete the attached form and fax to (780) 735-1802. There is no permit required but this form must be submitted. Also fax a copy to your sales rep at (905) 477-7872.
Temporary food establishment registration form
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Name badges, will be available for your staff providing we receive the names by September 3, 2010. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 4 at any one time. Badges will be available for pick up at the Show Office during move–in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please email your company logo to sofie@nationalevent.com. We will create a customized Free Admission e-coupon that you can forward.
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Livingston Logistics is the customs broker for the show. If you are coming to the show from outside of Canada, please print a copy of the attached letter for presentation to Canada Border Services Agency Officials at the time of entry into Canada. Please visit
http://www.cic.gc.ca/english/visit/index.asp for more information or contact Immigration at 1-888-242-2100.
Livingston Logistics
Tel: (416) 863-9339
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Helium balloons are allowed in your booth as long as they are weighted. However, if any have to be retrieved from the ceiling you will be responsible for the labour costs involved.
Animals are not allowed on the show floor unless they are a "Seeing Eye dog". They must be leashed or caged.
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