Welcome and Thank You for choosing to be a participant in our Montréal Fall, National Franchise & Business Opportunities Show. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Palais des congrès, Hall 220 B on Friday October 15, 2010 at 8 am and management will be available to assist you for the duration of the Show.
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Move-in Instructions
5. Shipping to/ from Show
6. Move-out Instructions
7. Decorator forms(Furniture & Display Rental)
8. Electrical order form
9. Telephone / Internet connections
10. Hotel
11. Booth Cleaning
12. Parking
13. Audiovisual Rentals
14. Food Sampling
15. Exhibitor Badges
16. Customs Broker
17. Insurance
18. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
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National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
Palais des Congres
Hall 220B
201 avenue Viger Ouest
Montreal, QC
H2Z 1X7
Tel: (514) 871-8122
Fax: (514) 871-9389
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Saturday, October 16, 2010 11:00 am - 5:00 pm
Sunday, October 17, 2010 11:00 am - 5:00 pm
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EXHIBITOR MOVE-IN TIMES
Friday, October 15, 2010 10:00 am - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management.
If you plan on having a vehicle or trailer in your booth, as part of your display, you must arrive for move-in between 8:30am & 9:30am on Friday, October 15, 2010.
LOADING DOCKS
There is dock level access available. Dollies and a pump truck will be available for your use. If you require a forklift to move your material from the dock to your booth, a forklift will be available at no charge. However, if you have excessive forklift requirements please speak with your sales representative to discuss your needs. A charge may apply.
Please note that the loading docks are at 163 St-Antoine W. corner of St-Urbain and Jeanne-Mance.
Map to Loading Dock
VEHICLES ON THE SHOW FLOOR:
If you do plan on having a vehicle in your booth you must adhere to the following rules.
1. All fuel tank openings of vehicles and other internal combustion engines on display should be locked or sealed with tape to prevent the escape of vapours( except for tanks that have never contained fuel.)
2. Fuel tanks of vehicles on display should not be more than one half full or contain more than 10 gallons of fuel.
3. Battery cables must be removed from the battery. When a battery is not needed to start the engine, spark plugs should be removed.
4. Vehicles may not be moved during show hours.
5. Fuelling or defuelling of vehicles are prohibited inside the building.
Booth Installation & Dismantling
Should you require assistance setting up or dismantling your booth, Freeman can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
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The most cost effective way to ship your items to the show is to arrange delivery for Friday, October 15, 2010, during move-in hours. You can use our show shipping company (YRC Reimer - see details below) or your own preferred shipper.
PLEASE NOTE that the facility WILL NOT receive shipments prior to Friday, October 15, 2010.
Show Management will sign for the delivery on your behalf on Friday, October 15, 2010 between the hours of 8am - 6pm. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges may apply.
Address your items as follows...
National Franchise & Business Opportunities Show
Exhibitor Name
Booth Number
Palais des congrès
163 St-Antoine W
Montréal, QC H2Z 1H2
PREFERRED CARRIER
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier they will warehouse your materials for up to 30 days prior to the show at no charge and deliver to the show on move - in day.
To arrange a shipment contact : Joy Mallouk at (866)506-3976 or email: joy.mallouk@yrcw.com
Reimer Information
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Sunday, October 19, 2010 5:15 pm - 10:00 pm
Booths may not be dismantled before 5 pm. Please make your travel arrangements accordingly.
All material must be removed by 10:00 pm
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Carpet, 8 ft back drape and 3 ft side drape is supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from
Freeman Decorating.
Freeman Decorating
Tel: (613) 748-7180
Fax: (613) 745-8303
Show Colours
Booth Drapes - blue
Booth Carpet - grey
Aisle Carpet - blue
Electrical is not supplied to your booth. If you require an electrical outlet please complete the attached form and fax to the
Palais des Congrès. Please note that there are 3 different prices when ordering electrical services. The discount rate is available until Oct 5th at which time it then reverts back to the regular rate. Orders placed onsite will be at an even higher rate.
For maximum savings you must order before the October 5th deadline.
Palais des congrès
Tel: (514) 871-5871 or (888) 871-5871
Fax: (514) 868-6622
Electrical Order Form
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If you require a telephone or internet line to your booth please complete the attached form and fax to the
Palais des congrès.
Palais des congrès
Tel: (514) 871-5871 or (888) 871-5871
Fax: (514) 868-6622
Telephone/Internet Order Form
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We have obtained a group rate at the
EMBASSY SUITES by Hilton . The rate of $159.00 for single or double occupancy is for a Standard Suite and includes a Full Cooked - to - Order Breakfast and Manager's Reception.
The Embassy Suites
208 St-Antoine West
Montréal, QC
H2Y 0A6
Reservations may be made by calling:
Tel: (514) 288-8886 or (800) 362-2779
When booking, to receive this rate you must mention that you are with the Franchise and Business Opportunities Show. Rates cannot be changed at check-in/check-out times, if you fail to identify your affiliation at the time of booking.
To be guaranteed this rate, reservations must be made by September 14, 2010. After this time, reservations will be accepted on a first-come, first-served basis at the prevailing rack rate.
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You are responsible for maintaining your own booth space. The
Palais des congrès is available for in booth cleaning if you require it.
Palais des congrès
Tel: (514) 871-5871 or (888) 871-5871
Fax: (514) 868-6622
Booth Cleaning Form
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The Palais des congrès does not offer a parking pass. Parking is available in the Palais parking at Chéneville (1025) and Viger Streets, at the prevailing rates.
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If you require any audiovisual equipment in your booth,
AVW TELAV can supply this for you.
AVW TELAV
Tel: (514) 631-1821 - Stephane Brunet
Fax: (514) 631-6727
AV Order Form
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Name badges, will be available for your staff providing we receive the names by October 8, 2010. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 4 at any one time. Badges will be available for pick up at the Show Office during move–in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please email your company logo to sofie@nationalevent.com. We will create a customized Free Admission e-coupon that you can forward.
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LIVINGSTON EVENT LOGISTICS has been appointed as official customs broker.
For customs inquiries please contact Glen Anderson
Tel: (514) 987-2700 ext. 22
Cell: (514) 849-3446
Fax: (514) 240-7499
Customs Letter
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Helium Cylinders are permitted if they are firmly secured by chain to a cart.
Animals are not allowed in the building unless they are used as a working dog for the blind.
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