Welcome and Thank You for choosing to be a participant in our Ny/NJ, Franchise Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the, Meadowlands Exposition Center on Friday April 30th at 12noon, and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Exhibitor Only Seminar
5. Exhibitor Lounge
6. Move-in Instructions
7. Union Regulations
8. Shipping to/ from Show
9. Move-out Instructions
10. Decorator forms(Furniture & Display Rental)
11. Electrical order form
12. Telephone connections
13. Internet connections
14. Hotel
15. Booth Cleaning
16. Parking
17. Audiovisual Rentals
18. Food Sampling
19. Exhibitor Badges
20. Customs Broker
21. Insurance
22. Booth Displays & Graphics
23. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
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Saturday, May 1, 2010 10:00 am - 5:00 pm
Sunday, May 2, 2010 11:00 am - 4:00 pm
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Exhibitor Only Seminar! Tips for having a successful show!
All exhibitors are invited to a special seminar on Saturday morning presented by Carl Gould. Carl will speak to all aspects of exhibit marketing and getting the most our of your weekend. Dont miss this opportunity to set yourself up for success! Join us in the seminar room at 9am on Sat morning.
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We are pleased to let you know that we will be partnering with
The Wall Street Journal as a media partner and Exhibitor Lounge Sponsor for the New York/ New Jersey Franchise Expo. Coffee, tea and pastries will be provided in the lounge both Saturday and Sunday mornings courtesy of
The Wall Street Journal.
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EXHIBITOR MOVE-IN TIMES
Friday, April 30, 2010 12:00 noon - 6:00pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in between 11am & noon on Friday April 30.
VEHICLES ON THE SHOW FLOOR
Vehicles on the show floor must have no more than a quarter tank of gas.
The battery must be disconnected.
The gas cap must be locked or taped down.
LOADING DOCKS
There is dock level access. Please see the attached map showing directions to the Meadowlands and loading docks.
Map and Directions
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, SMG can provide this service. See attached sheet for rates.
Installation & Dismantle Order Form
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If you require product shipped to or from the show,
QWExpress is the official show carrier. Please contact QW directly for a quote.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
NOTE: The Meadowlands Exposition Center will not accept shipments on behalf of an exhibitor, either prior to or during show hours.
SHIPPING DIRECT TO SHOW TO ARRIVE ON APRIL 30, 2010
You may ship your materials directly to the show during move-in hours. During move in hours, show management will accept shipments on your behalf. These will be left on the dock until you arrive.
To move your material to your booth, pump trucks and dollies will be available at no charge.
Be sure your shipment is labeled clearly as follows:
Exhibitor Name
Booth Number
Franchise & Business Opportunities Expo
Meadowlands Exposition Center
At Harmon Meadow
355 Plaza Drive
Secaucus, New Jersey 07094
PRE SHOW SHIPPING (Shipping prior to move-in day, April 31, 2010)
If you need to ship prior to move-in day, you may ship to the Show Decorator. SMG is set up to receive, store, deliver and then set your materials in your exhibit space, on move-in day.
Address to :
The NY/ NJ Franchise Expo
Exhibitor Name
Booth Number
c/o SMG @ UPS Freight
280 Moonachie Ave.,
Moonachie , NJ
O7074
Your shipment must be delivered to SMG by April 23, 2010 to receive the advanced discount rate.
Materials Handling
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Sunday, May 2, 2010 4:15 pm - 8:00 pm
Booths may not be dismantled before 4 pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
When arranging your pickup on Sunday, please note that drivers must check in by 6pm or your freight will be forced onto a common carrier.
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Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from
SMG.
SMG Exposition Services
Tel: (201) 330-8227
Fax: (201) 390-1586
Show Colors
Booth Drapes - burgundy & white
Booth Carpet - grey
Aisle Carpet - burgundy
Power is not supplied to your booth. If you require an electrical outlet, please complete the enclosed form and fax to
Meadowlands Exposition Center.
Electrical orders must be placed by April 20, to receive the pre show discount rate
Meadowlands Exposition Center
Tel: (201) 330-7773 dial "0"
Fax: (201) 330-1172
Electrical Order Form
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If you require a phone line in your booth, please complete the attached form and fax to
Comtex If you require a phone line in your booth, please complete the attached form and fax to Comtex at (201) 896-3767 by April 27 to receive the advanced rate.
Telephone Order Form
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Wireless Internet may be ordered on site by connecting to the internet and selecting the service you desire. Payment is made on site with a credit card. You must provide a wireless network adaptor /card.
If you require a wired internet connection you must order this by April 9, to qualify for the advanced price. Orders received within 2 days prior to the show or on site will be twice the advanced rate. Please complete the form and fax to Comtex at (201) 896-3767.
Internet Order Form
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We have a block of rooms set up at the
Embassy Suites Secausus Meadowlands. The rate for a King Suites which is a two room suite with private bedroom & a separate living room with a sofa bed is $149.00, single/double occupancy.
Included is:
- Complimentary Parking
- Evening manager' s reception from 5:30 to 7:30 pm offering comp, snacks and soft drinks and 1st drink complimetary with additional drinks at discounted prices
- A complimentary full cooked-to-order breakfast in the Atrium.
Embassy Suites Hotel, Secaucus Meadowlands
455 Plaza Dr.,
Secaucus, NJ. 07094
Tel: (210) 864-7300 or (800) 362-2779
You may also book online at www.secaucus.embassysuites.com/e-Events
Reservations must be made by April 15, 2010 to be guaranteed this date. After this date reservations will be accepted based upon availability.
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You are responsible for maintaining your own booth space. If you require nightly vacuuming
SMG Exposition Services is available to provide this.
SMG Exposition Services
Tel: (201) 330-8227
Fax: (201) 390-1586
Booth Cleaning Form
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Parking is free at the Meadowlands. Please park in the North lot, which is adjacent to Walmart & Sam's Club.
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If you require audio visual equipment you may order it through
KVL. Please complete the attached form and fax directly to them.
KVL
Fax: (201) 617-1303
AV Order Form
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If you are sampling a food or beverage product there is not a form to complete . Please keep portion to a sample size only.
Each vendor anticipating using a deep fryer or other cooking device, will be responsible for having an updated fire extinquisher in their booth and be aware that spot inspections will take place. Vendors not in compliance with the Fire Regulations could face fines. Please read the attached form carefully!
Fire Extinguisher Rental
Ice Order Form
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Name badges, will be available for your staff, providing we receive the names by April 23 , 2010. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com . Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 3 at any one time. Badges will be available for pick up at the Show Office during move-in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please contact Rosemary Lanni at rlanni@nationalevent.com. These will be left for pick up at the show, at Ticket Sales.
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The Federal ID Number for the Meadowlands Exposition Center is #222225100 You will require this number to clear customs.
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Helium balloons are allowed as long as they are tethered. If a balloon escapes and has to be retrieved you will be responsible for the labor charges incurred. Helium tanks must be chained to a column or kept outside.
Animals are allowed on the show floor and are the responsibility of the exhibitor. If you plan on having an animal in your booth you must have approval from the show manager.
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