Welcome and Thank You for choosing to be a participant in our NY/NJ Franchise Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the, Meadowlands Exposition Center on Friday, March 4th at 12 noon, and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Exhibitor Only Seminar
5. Exhibitor Lounge
6. Move-in Instructions
7. Union Regulations
8. Shipping to/ from Show
9. Move-out Instructions
10. Decorator forms(Furniture & Display Rental)
11. Electrical order form
12. Telephone connections
13. Internet connections
14. Hotel
15. Booth Cleaning
16. Parking
17. Audiovisual Rentals
18. Food Sampling
19. Exhibitor Badges
20. Customs Broker
21. Insurance
22. Booth Displays & Graphics
23. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
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Saturday, March 5, 2011 10:00 am - 5:00 pm
Sunday, March 6, 2011 11:00 am - 4:00 pm
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Exhibitor Only Seminar! Tips for having a successful show!
All exhibitors are invited to a special seminar on Saturday morning presented by Carl Gould. Carl will speak to all aspects of exhibit marketing and getting the most out of your weekend. Don't miss this opportunity to set yourself up for success! Join us in the seminar room at 8:45 am on Saturday morning.
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We are pleased to let you know that we will be partnering with
USA Today as the sponsor of the Exhibitor Lounge. Coffee, tea and pastries will be provided in the lounge both Saturday and Sunday mornings courtesy of USA Today.
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EXHIBITOR MOVE-IN TIMES
Friday, March 4, 2011 12:00 noon - 6:00pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in between 11am & noon on Friday, March 4.
VEHICLES ON THE SHOW FLOOR
Vehicles on the show floor must have no more than a quarter tank of gas.
The battery must be disconnected.
The gas cap must be locked or taped down.
LOADING DOCKS
There is dock level access. Please see the attached map showing directions to the Meadowlands and loading docks.
Map and Directions
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, SMG can provide this service. See attached sheet for rates.
Installation & Dismantle Order Form
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The most cost effective way to ship your items to the show is to arrange delivery for Friday, March 4, 2011, during move in hours. You can use our show shipping company (QW Express - see details below) or your own preferred shipper.
PLEASE NOTE that The Meadowlands Exposition Center WILL NOT receive shipments prior to to Friday, March 4, 2011. If you want to ship ahead of time, please contact your sales rep as charges for storage and handling will apply.
Show Management will sign for the delivery on your behalf on Friday, March 4, 2011. Your materials will be left at the dock until you arrive. . Drayage is included in your booth cost provided it arrives on Move- in day. If your shipment arrives before Friday March 4, you will be responsible for any fees associated with advanced shipping. Please see the attached materials handling form for costs involved. You may contact your sales rep if you have any questions.
Address your items as follows...
Exhibitor Name
Booth Number
Franchise & Business Opportunities Expo
Meadowlands Exposition Center
At Harmon Meadow
355 Plaza Drive
Secaucus, New Jersey 07094
PREFERRED CARRIER
If you need support in shipping your items to/from the show or from show-to-show, please contact QW Express - our preferred carrier for a quote.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
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Sunday, March 6, 2011 4:15 pm - 8:00 pm
Booths may not be dismantled before 4 pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
When arranging your pickup on Sunday, please note that drivers must check in by 6pm or your freight will be forced onto a common carrier.
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Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from
SMG.
SMG Exposition Services
Tel: (201) 330-8227
Fax: (201) 390-1586
Show Colors
Booth Drapes - burgundy & white
Booth Carpet - grey
Aisle Carpet - burgundy
Power is not supplied to your booth. If you require an electrical outlet, please complete the enclosed form and fax to
Meadowlands Exposition Center.
Meadowlands Exposition Center
Tel: (201) 330-7773 dial "0"
Fax: (201) 330-1172
Electrical orders must be placed by February 18, 2011 to receive the pre show discount rate.
Electrical Order Form
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If you require a phone line in your booth, please complete the attached form and fax to
Comtex at (201) 896-3767 by February 28, 2011 to receive the advanced rate.
Telephone Order Form
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Wireless Internet may be ordered on site by connecting to the internet and selecting the service you desire. Payment is made on site with a credit card. You must provide a wireless network adaptor /card.
If you require a wired internet connection you must order and pay for this by February 17, 2011, to qualify for the advanced price. Orders received within 2 days prior to the show or on site will be twice the advanced rate. Please complete the form and fax to: (201) 896-3767.
Internet Order Form
Wireless Internet Rates
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We have a block of rooms set up at the
Embassy Suites Secausus Meadowlands at a rate of $154.00.
Included is:
- Complimentary Parking
- Evening manager' s reception from 5:30 to 7:30 pm offering comp, snacks and soft drinks and 1st drink complimetary with additional drinks at discounted prices
- A complimentary full cooked-to-order breakfast in the Atrium.
Embassy Suites Hotel, Secaucus Meadowlands
455 Plaza Dr.,
Secaucus, NJ. 07094
Tel: (201) 864-7300 or (800) 362-2779
Click here to book online.
Reservations must be made by February 10, 2011 to be guaranteed this rate. After this date reservations will be accepted based upon availability.
When booking please quote group name "Franchise Expo".
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You are responsible for maintaining your own booth space. If you require nightly vacuuming
SMG Exposition Services is available to provide this. Please fax the attached form to SMG prior to February 18, 2011, to receive the advanced rate.
SMG Exposition Services
Tel: (201) 330-8227
Fax: (201) 390-1586
Booth Cleaning Form
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Parking is free at the Meadowlands. Please park in the North lot, which is adjacent to Walmart & Sam's Club.
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If you require audio visual equipment you may order it through
KVL. You may reach them at (201) 617-5531 if you have any questions or fax the attached form to (210) 617-1303. Your orders should be received by February 18, 2011. There will be an additional 25% surcharge on orders placed on-site.
AV Order Form
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If you are sampling a food or beverage product there is not a form to complete. Please keep portion to a sample size only.
Each vendor anticipating using a deep fryer or other cooking device, will be responsible for having an updated fire extinquisher in their booth and be aware that spot inspections will take place. Vendors not in compliance with the Fire Regulations could face fines. Please read the attached form carefully!
Fire Extinguisher Rental
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Name badges, will be available for your staff, providing we receive the names by February 25, 2011. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com . Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 3 at any one time. Badges will be available for pick up at the Show Office during move-in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please email your company logo to mrudder@nationalevent.com. We will create a customized Free Admission e-coupon that you can forward.
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The Federal ID Number for the Meadowlands Exposition Center is #222225100 You will require this number to clear customs.
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Helium balloons are allowed as long as they are tethered. If a balloon escapes and has to be retrieved you will be responsible for the labor charges incurred. Helium tanks must be chained to a column or kept outside.
Animals are allowed on the show floor and are the responsibility of the exhibitor. If you plan on having an animal in your booth you must have approval from the show manager.
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