Welcome and Thank You for choosing to be a participant in our Phoenix, Franchise & Business Opportunities Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Phoenix Convention Center, South Hall F, on Friday, September 24th at 1pm and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Exhibitor Only Seminar
5. Move-in Instructions
6. Shipping to/ from Show
7. Move-out Instructions
8. Decorator forms(Furniture & Display Rental)
9. Electrical order form
10. Telephone / Internet connections
11. Hotel
12. Booth Cleaning
13. Parking
14. Audiovisual Rentals
15. Food Sampling
16. Exhibitor Badges
17. Customs Broker
18. Insurance
19. Booth Displays & Graphics
20. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
Phoenix Convention Center
South Hall F
100 North Third St.,
Phoenix AZ 85004-2231
Tel: (602) 262-6225
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Saturday, September 25, 2010 10:00 am - 5:00 pm
Sunday, September 26, 2010 11:00 am - 4:00 pm
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Exhibitor Only Seminar! Tips for having a successful show!
All exhibitors are invited to a special seminar on Saturday morning presented by Carl Gould. Carl will speak to all aspects of exhibit marketing and getting the most our of your weekend. Dont miss this opportunity to set yourself up for success! Join us in the seminar room at 8:45 am on Sat morning.
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EXHIBITOR MOVE-IN TIMES
Friday, September 24, 2010 1:00 pm - 6:00 pm
Exhibitors will not be permitted to set up during show hours.
All exhibits must be set up by Friday at 6pm unless alternate arrangements
have been made with show management.
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in between 12noon & 1pm on Friday, September 24, 2010.
LOADING DOCKS
There is dock level access for unloading your truck.
Entrance to the loading dock for the South building is off of South 3rd St., dock F.
Loading Dock Map
VEHICLES ON THE SHOW FLOOR
If you plan on having a vehicle in your booth you must adhere to the following rules.
1. All fuel tank fill caps shall be self-sealing or taped in an approved manner to prevent the escape of vapours.
2. Fuel in the fuel tanks shall not exceed one quarter of the tank capacity or 5 US gallons, whichever is less.
3. Vehicles or equipment shall not be fueled or de fueled on City of Phoenix property.
4. Batteries must be disconnected. If approved by the Fire Marshal, batteries used to power auxiliary equipment may be permitted to be kept in service.
5. CNG, LNG. propane, natural gas and hydrogen fuel tanks shall be empty or inert and the emergency shut off valve shall be closed.
6. Vehicles with more than 120 square ft. of ceiling shall have an operational smoke detector per divided space.
7. It may be necessary to move a vehicle before or during the show. For this reason, it is recommended that a set of keys be on site for all vehicles.
8. Fuel storage shall be located outdoors in approved cabinets at a location approved by the Fire Marshal.
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, Spirit Expositions can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
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The most cost effective way to ship your items to the show is to arrange delivery for Friday, September 24, 2010 during move in hours. You can use our show shipping company (QW Express - see details below) or your own preferred shipper.
PLEASE NOTE that the facility WILL NOT receive shipments prior to Friday, September 24, 2010. If you want to ship ahead of time, please contact your sales rep as charges for storage and handling will apply.
Show Management will sign for the delivery on your behalf on Friday, September 24. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges will apply.
Address your items as follows...
Franchise & Business Opportunities Expo
Company Name
Booth Number
Phoenix Convention Center
South Hall F
33 South 3rd St., Dock F
Phoenix AZ 85004-2231
PREFERRED CARRIER
If you need support in shipping your items to/from the show or from show-to-show, please contact QW Express - our preferred carrier for a quote.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
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Sunday, September 26, 2010 4:15 pm - 8:00 pm
Booths can not be taken down before 4pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
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Carpet, 8ft back drape and 3 ft side drape is supplied for your exhibit space but not tables, chairs etc. If you require these items please complete the attached form and return to
Spirit Expositions.
Spirit Expositions
22955 Antique
New Caney TX 77357
Tel: (281) 399-2808
Fax: (281) 399-8625
Show Colors
Booth Drapes - Blue & White
Carpet - Blue
Aisle Carpet - Red
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An electrical outlet is not included in your booth. If you require one,
Commonwealth Electric can supply this. Please complete the attached form.
Commonwealth Electric
Fax: (602) 253-5530
Please note as per the form, that if you require 24 electrical service the rate is doubled.
Electrical Order Form
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If you require internet or a telephone line please complete the attached form and fax to the
Phoenix Convention Center.
Phoenix Convention Center
Tel: (800) 282-4842 or (602) 495-5689
Fax: (602) 256-5643
Telephone/Internet Order Form
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We have chosen the Hilton Suites, Phoenix as the show hotel. All guest accommodations are suites. The rate is $89.00 for Single/Double occupancy. As well as offering a free shuttle service within a 2 mile radius, which includes to and from the Convention Center, they will also offer a free Metro Light Rail pass each day for each attendee staying there.
Hilton Suites
10 East Thomas Road
Thomas and Central
Phoenix, AZ 85012
To book your accommodation please call (602) 212-5310 or (800) 445-8667 by August 31, 2010. Ask for the block NEM.
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You are responsible for maintaining your own booth space. If you require nightly vacuuming
Spirit Exposition Services is available to provide this.
Spirit Expositions
Tel: (281) 399-2808
Fax: (281) 399-8625
Booth Cleaning Order Form
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Parking at the Phoenix Convention Center is $12 per day. You will also be required to pay for parking on move-in day. This rate does not include in/out privileges.
The closest parking garage to the south building is the east garage which is off Washington St. Please see the attached map for directions.
Parking Map
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If you require AV equipment in your booth, you may contact. Brian Flaherty at AV Concepts.at (602) 252-2425 or email
bflaherty@avconcepts.com
If you are sampling a food or beverage product you must complete the Authorization Request form and return to Aventura at (602) 524-8600. Also attached are the Food & Beverage sampling rules.
Sampling Authorization
Sampling Guidelines
It is not necessary to get a food permit from the health department if you are sampling however, you must complete the Maricopa County Environmental Services Department Guideline & Application for Promotional Food Events form, that is enclosed. There is no fee involved.
Please fax this to (602) 506-6862.
Marcopia County Application
Special Events Guidelines
A copy of this permit must be also provided to AVENTURA no later than seven days prior to the event. Please fax to Aventura at (602) 524-8600.
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Name badges, will be available for your staff providing we receive the names by September 17th, 2010. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 4 at any one time. Badges will be available for pick up at the Show Office during move–in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please email your company logo to mrudder@nationalevent.com. We will create a customized Free Admission e-coupon that you can forward.
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The Federal ID Number for the Phoenix Convention Center is 86-6000256. You will require this number to clear customs.
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Only service and assistance animals are permitted in the Phoenix Convention Center.