Welcome and Thank You for choosing to be a participant in our Raleigh, National Franchise & Business Opportunities EXPO. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the NC Fairgrounds - Scott Building on February 12, 2010 and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Move-in Instructions
5. Shipping to/ from Show
6. Move-out Instructions
7. Decorator forms(Furniture & Display Rental)
8. Electrical order form
9. Telephone / Internet connections
10. Hotel
11. Booth Cleaning
12. Parking
13. Audiovisual Rentals
14. Food Sampling
15. Exhibitor Badges
16. Customs Broker
17. Insurance
18. Booth Displays & Graphics
19. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
back to the top
NC State Fairgrounds - Scott Building
1025 Blue Ridge Blvd.
Raleigh N.C. 27607
back to the top
Saturday, February 13, 2010 10:00 am - 5:00 pm
Sunday, February 14, 2010 11:00 am - 4:00 pm
back to the top
EXHIBITOR MOVE-IN TIMES
Friday, February 12, 2010 12 noon - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management.
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in between 11am & noon on Friday February 12, 2010.
LOADING DOCKS
There is no dock level access to the show floor. Access is through 2 roll up doors on the east side of the building.
VEHICLES ON THE SHOW FLOOR
If you plan on having a vehicle in your booth you must adher to the following rules.
- Battery cables must be disconnected.
- The gas tank must contain no more than ½ gallon of gas.
- You must leave your keys with Show management.
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, Spirit Expositions can provide this service. See attached sheet for rates.
Installation & Dismantle Order Form
back to the top
FREIGHT CARRIER:
If you require product shipped to or from the show,
QW Express is the official show carrier.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
The Fairgrounds will not accept shipments on behalf of an exhibitor, either prior to or during show hours.
SHIPPING DIRECT TO SHOW TO ARRIVE ON FEBRUARY 12, 2010
You may ship your materials directly to the show during move-in hours. During move in hours, show management will accept shipments on your behalf. These will be left on the dock until you arrive.
To move your material to your booth, pump trucks and dollies will be available at no charge. If you know that you will require the use of a forklift or assistance moving your material to your booth, please speak with your sales representative, prior to the show, as charges may apply.
Address to:
Franchise & Business Opportunities Expo
Exhibitor Name
Booth Number
c/o NC State Fairgrounds - Scott Building
1025 Blue Ridge Blvd.
Raleigh N.C. 27607
PRE SHOW SHIPPING (Shipping prior to move-in day, February 12, 2010)
If you need to ship prior to February 12, 2010, you may ship to the Show Decorator. Spirit Expositions is set up to receive, store, deliver and then set your materials in your exhibit space, on move-in day.
Shipments must be received at their warehouse by February 5, 2010.
Address to:
Franchise & Business Opportunities Expo
Company Name
Booth Number
C/0 Spirit Exposition Services
22955 Antique Lane
New Caney, TX 77357
Freight Handling
Shipping Labels
Payment & Credit Card Authorization
back to the top
Sunday, February 14, 2010 4:15 - 8:00 pm
Booths may not be dismantled before 4 pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
back to the top
Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from Spirit Expositions.
Spirit Expositions
22955 Antique
New caney TX 77357
Tel: (281) 399-2808
Fax: (281) 399-8625
Show Colors
Booth Drapes - blue and white
Carpet - blue
Aisle Carpet - red
back to the top
An electrical outlet is not supplied in your booth. If you require an electrical outlet please complete the attached form and Credit Card Authorization. We will place the order for you. The cost of 120 volt service up to 20 amp. is $50. If you require more than this please contact Lynn McVey for pricing. Before we can place your order we must have this form faxed to Lynn McVey at (905) 477-7872 or email,
lmcvey@nationalevent.com no later than February 5, 2010.
Electrical Order Form
back to the top
If you require a telephone or a hardwired internet line in your booth please contact Bell South at 800-661-3712 to arrange this service.
The NC Fairgrounds offers wireless internet at no additional charge. Please see the attached info which gives you instructions on how to access this service.
Internet Instructions
back to the top
We have a room block at the Comfort Suites.
Comfort Suites
1200 Hurricane Alley Way ( at Trinity Rd.,)
Raleigh NC 27607
Rates:
King Suite - $84.99
Double Queen - $94.99
A full hot breakfast buffet is included in this rate.
The cutoff date for booking is Thurs. January 21, 2010
For reservations please call (919) 854-0502. You must mention that you are with the Franchise Expo when calling to book a room.
The hotel is 3 blocks from the State Fairgrounds. The hotel provides van service to and from the airport from 8am - 9pm. You must call once you arrive at the airport if you require this service.
back to the top
You are responsible for maintaining your booth space. If you require nightly vacuuming,
Spirit Expositions can provide this service.
Spirit Expositions
Tel: (281) 399-2808
Fax: (281) 399-8625
Booth Cleaning Form
back to the top
If you require any Audio Visual Equipment in your booth please call Steve at Guth Sound & Electronics for pricing. Tel: 919- 821-4884.
back to the top
If you wish to sample a food or beverage product the following rules apply.
- Samples being offered must be a product being offered by the exhibitor.
- Sample size - Beverage - 2 oz or less
Food - must fit a standard 1 inch condiment cup
- Approved sampling must be offered in compliance with any regulatory requirements from Wake Environmental Services. Tel: 919-856-7419. We have checked with them and no permit is necessary.
back to the top
Name badges, will be available for your staff, providing we receive the names by February 5, 2010. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com . Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 3 at any one time. Badges will be available for pick up at the Show Office during move-in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please contact Rosemary Lanni at rlanni@nationalevent.com. These will be left for pick up at the show, at Ticket Sales.
back to the top
The Federal ID Number for the NC State Fairgrounds is 566000432. You will require this number to clear customs.
back to the top
National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
back to the top
If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
back to the top
No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Seeing eye dogs are the only animals allowed on the show floor. The exception to this is any animal that is an integral part of your booth display, You must have current health permits and be licensed and maintained in compliance with health regulations of the Veterinary Division of the NC Department of Agriculture. If you require further information you may contact them at 919-716-5532.
Balloons are allowed as booth decoration. Please be sure that they are properly tethered as you will be responsible for any retrieval charges incurred.
back to the top