Welcome and Thank You for choosing to be a participant in our San Antonio, Franchise & Business Opportunities Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Henry B, Gonzalez Convention Center, Hall B, on Friday October 16th at 12 noon and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Move-in Instructions
5. Shipping to/ from Show
6. Move-out Instructions
7. Decorator forms(Furniture & Display Rental)
8. Electrical order form
9. Telephone / Internet connections
10. Hotel
11. Booth Cleaning
12. Parking
13. Audiovisual Rentals
14. Food Sampling
15. Exhibitor Badges
16. Customs Broker
17. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
back to the top
Henry B, Gonzalez Convention Center
200 E Market St.,
San Antonio , TX
78205
back to the top
Saturday, October 17, 2009 10:00 am - 5:00 pm
Sunday, October 18, 2009 11:00 am - 4:00 pm
back to the top
EXHIBITOR MOVE-IN TIMES
Friday, October 16, 2009 12 noon - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management.
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in between 11am & noon on Friday September 18, 2009.
LOADING DOCKS
The west loading dock is the dock that will be used for access to Hall B. The entrance to this dock is between Market St and Durango St. There is dock level unloading available as well as drive in access.
VEHICLES ON THE SHOW FLOOR
If you plan on having a vehicle in your booth you must adhere to the following rules.
All battery cables are to be disconnected and taped so as to avoid any possibility of emission of sparks.
All gasoline tanks are to register in the Empty or E range on their gauges
Draining of tanks and refueling must be completed outside of the Facility. Fuel is to be removed or dispensed only with safety equipment approved by the Facility.
All liquid propane tanks are to be removed from the Facility during any portion of the Show.
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, Spirit Expositions can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
back to the top
FREIGHT CARRIER:
If you require product shipped to or from the show,
QW Express is the official show carrier.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
NOTE: The Henry B. Gonzalez Convention Center will not accept shipments on behalf of an exhibitor, either prior to or during show hours.
SHIPPING DIRECT TO SHOW (shipment to arrive on October 16, 2009)
You may ship your materials directly to the show during move-in hours. During move in hours, show management will accept shipments on your behalf. These will be left on the dock until you arrive.
To move your material to your booth, pump trucks and dollies will be available at no charge. If you know that you will require the use of a forklift or assistance moving your material to your booth, please speak with your sales representative, prior to the show, as charges may apply.
Address to:
The Franchise & Business Opportunities Show
Company name
Booth number
Henry B, Gonzalez Convention Center
Hall B
200 E Market St.,
San Antonio , TX 78205
PRE SHOW SHIPPING (Shipping prior to move-in day, October 16, 2009)
If you need to ship prior to October 16th you may ship to the Show Decorator. Spirit Expositions is set up to receive, store, deliver and then set your materials in your exhibit space, on move-in day.
Shipments may arrive at the decorator's warehouse by Oct 9, 2009.
Label Clearly
Exhibitor Name
Booth Number
Franchise & Business Opportunities Expo
Spirit Exposition Services, LLC
22955 Antique Lane
New Caney, TX 77357
Shipping Labels
Materials Handling
Payment & Credit Card Authorization
back to the top
Sunday, October 18, 2009 4:15 pm - 10:00 pm
Booths can not be taken down before 4pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
back to the top
Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space but not tables, chairs, accessories, etc. These may be ordered through
Spirit Expositions.
Spirit Exposition Services, LLC
22955 Antique LN
New Caney, TX 77357
Tel: (281) 399-2808
Fax: (281) 399-8625
Show Colors
Booth Drapes - blue and white
Booth Carpet - blue
Aisle Carpet - red
back to the top
An electrical outlet is not supplied in your booth. If you require an electrical outlet
Harper Wood Electric Co. will supply this.
Harper Wood Electric Co.
Tel: (210) 223-2495
Fax: (210) 224-0005
Electrical Order Form
back to the top
We have a rate at the Marriott Courtyard San Antonio Riverwalk of $109 Single/double occupancy.
Marriott Courtyard San Antonio Riverwalk
207 N., St. Mary's St
San Antonio , TX 78205
To reserve a room please call (800) 321-2211 before September 17, 2009. After this time the room block will be released.
back to the top
You are responsible for maintaining your own booth space. If you require nightly vacuuming, Spirit Exposition Services is available to provide this.
Spirit Exposition Services, LLC
Tel: (281) 399-2808
Fax: (281) 399-8625
Booth Cleaning Form
Payment Authorization
back to the top
There is no parking pass available.
Parking is available at a number of lots. The closest lot to Hall B is the Riverbend garage, which is at Alamo & Market Street. The published rate at this time is $10/day. Please see the attached info.
Click here for parking information
back to the top
If you require any audiovisual equipment for use in your booth, you may contact
PSAV Presentation Services.
PSAV Presentation Services
Tel:(210) 308-0182 - Tom Sims
Fax: (210) 349-5667
AV Order Form
back to the top
If you are sampling a food or beverage product please read the attached regulations regarding sampling. If you have any questions please call the RK Group at (210) 225-4535
Sampling Policy
back to the top
Name badges, will be available for your staff, providing we receive the names by October 9, 2009. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com . Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to3 at any one time. Badges will be available for pick up at the Show Office during move-in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please contact Rosemary Lanni at rlanni@nationalevent.com. These will be left for pick up at the show, at Ticket Sales.
back to the top
The Federal ID Number for the Henry B Gonzalves Convention Center is 74-6002070. You will require this number to clear customs.
back to the top
National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
back to the top
If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
back to the top
National Event Management Inc., will NOT assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
With the exception of assistance dogs , animals are not permitted in the facility without prior written approval.
Helium balloons are not permitted in any part of the Convention Center, either for display or for sale. Air filled balloons may be used for decoration purposes.
The use of double-sided tape is strictly prohibited. Only masking tape or decorator tape may be used on the exhibit hall or other concrete floors.