Welcome and Thank You for choosing to be a participant in our Tampa, Franchise & Business Opportunities Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Florida State Fairgrounds, Special Events Center, on Friday September 11th at 12 noon and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Florida State Requirements
5. Move-in Instructions
6. Shipping to/ from Show
7. Move-out Instructions
8. Decorator forms(Furniture & Display Rental)
9. Electrical order form
10. Telephone / Internet connections
11. Hotel
12. Booth Cleaning
13. Parking
14. Audiovisual Rentals
15. Food Sampling
16. Exhibitor Badges
17. Customs Broker
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
Florida State Fairgrounds, Special Events Center
4800 US Highway 301 North
Tampa, FL
33610
(directly off I-4 & 301)
Tel: (813) 621-7821
Fax: (813) 740-3504
Saturday, September 12, 2009 10:00 am - 5:00 pm
Sunday, September 13, 2009 11:00 am - 4:00 pm
The state of Florida requires all business opportunities with an investment over $500.00 to be registered with the state. Attached is the Business Opportunities Disclosure Filing Package that must be submitted if you are not already registered.
For more information please contact:
Dina James, Regulatory Program Administrator
Tel: 850-410-3776
Registration Requirements
EXHIBITOR MOVE-IN TIMES
Friday, September 11, 2009 12 noon - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management.
If you plan on having a vehicle or trailer in your booth as part of your display, you must arrive for move-in between 11am & noon on Friday September 11, 2009.
LOADING DOCKS
Exhibitors will enter at the Orient St. gate. Follow the signs to the Special Events Center.
Please note that there is no dock level unloading available.
For ease in unloading your truck, it should be equipped with a tailgate. A pump truck and forklift will be available at no charge to you. If you have excessive forklift requirements please speak with your sales representative to discuss your needs. A charge may apply.
VEHICLES ON THE SHOW FLOOR
If you plan on having a vehicle in your booth you must adhere to the following rules.
All battery cables are to be disconnected and taped so as to avoid any possibility of emission of sparks.
All gasoline tanks are to register in the Empty or E range on their gauges
Draining of tanks and refueling must be completed outside of the Facility. Fuel is to be removed or dispensed only with safety equipment approved by the Facility.
All liquid propane tanks are to be removed from the Facility during any portion of the Show.
BOOTH INSTALLATION & DISMANTLING
Should you require assistance setting up or dismantling your booth, Spirit Expositions can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
Map of Florida State Fairgrounds
FREIGHT CARRIER:
If you require product shipped to or from the show,
QW Express is the official show carrier.
Tel: (859) 254-4112 or 800-388-4112
Fax: (859) 253-9137
QW Express Transportation Order Form
NOTE: The Florida State Fairgrounds will not accept shipments on behalf of an exhibitor, either prior to or during show hours.
SHIPPING DIRECT TO SHOW TO ARRIVE ON SEPTEMBER 11, 2009
You may ship your materials directly to the show during move-in hours. During move in hours, show management will accept shipments on your behalf. These will be left on the dock until you arrive.
To move your material to your booth, pump trucks and dollies will be available at no charge. If you know that you will require the use of a forklift or assistance moving your material to your booth, please speak with your sales representative, prior to the show, as charges may apply.
Be sure your shipment is labeled clearly.
Exhibitor Name
Booth Number
Franchise & Business Opportunities Expo
Florida State Fairgrounds, Special Events Center
4800 US Highway 301 North
Tampa FL 33610
PRE SHOW SHIPPING (Shipping to arrive prior to move-in day, September 11, 2009)
If you need to ship prior to September 11th you may ship to the Show Decorator. Spirit Expositions is set up to receive, store, deliver and then set your materials in your exhibit space, on move-in day.
Shipments must arrive at the decorator's warehouse by September 4, 2009.
Be sure your shipment is labeled clearly.
Company Name
Booth Number
Franchise & Business Opportunities Expo
c/o Spirit Exposition Services, LLC
22955 Antique Lane
New Caney, TX 77357
Please use the enclosed shipping label
Shipping Labels
Materials Handling
Payment & Credit Card Authorization
Sunday, September 13, 2009 4:15 pm - 8:00 pm
Booths can not be taken down before 4pm. Please make your travel arrangements accordingly.
All material must be removed by 8:00 pm
Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from
Spirit Expositions .
Spirit Exposition Services
Tel: (281) 399-2808
Fax: (281) 399-8625
Show Colours
Booth Drapes - blue & white
Booth Carpet - blue
Aisle Carpet - red
An electrical outlet is not included in your booth. If you require an electrical outlet please complete the enclosed form and fax to
Florida State Fair Authority.
Florida State Fair Authority
Tel: (813) 621-7821
Fax: (813) 740-4518
Electrical Order Form
If you require a Telephone or Internet line in your booth, please complete and fax this form directly to the
Florida State Fairgrounds or mail to:
Florida State Fairgrounds
P.O. Box 11766
Tampa , FL 33680
Attn - Sales Dept.
Fax: (813) 740-3504
The order form must be received at least 7 days prior to move-in.
The Verizon Telephone Order Form is to be used if you require a private long distance phone line. This form must be returned 14 days prior to move-in.
The Credit Card Authorization must also be completed and fax to (813) 740-3504.
Telephone & Internet Order Form
Verizon Order Form
We have chosen the
Hilton Garden Inn as the show hotel this year. The rate is $84.00 for a "Run of the House" room, single or double occupancy. A free shuttle is provided to the Fairgrounds.
The Hilton Garden Inn (Tampa East/Brandon)
10309 Highland Manor Dr.,
Tampa Fl. 33610
To make a reservation, please call (813) 626-6700 before August 13, 2009
You are responsible for maintaining your own booth space. If you require nightly vacuuming
Spirit Exposition Services is available to provide this.
Spirit Exposition Services
Tel: (281) 399-2808
Fax: (281) 399-8625
Booth Cleaning Form
Payment & Credit Card Authorization
Parking for exhibitors is free but you must have a parking permit. We will arrange to have these available for you at move-in. When arriving on move-in day, the parking attendant will have a list of exhibitors, by company name and you may then pick up a permit at the show office.
Exhibitors must enter through the ORIENT ROAD entrance Gate
Map of Florida State Fairgrounds
If you require AV Equipment in your booth the following company can provide it.
AVISPL
Tel: (813) 884-7168 or (800) 282-6733
You may speak with Chris Nikolich at ext. 2222.
If you are sampling a food or beverage product you must have approval from the Boston Culinary Group. Food samples are limited to a 2 ounce portion and beverage samples to 4oz cups with a 3oz serving.
Please call Amil Russo at (813) 626-5600 for approval.
Attached are the rules for sampling a product.
Sampling Rules
Name badges, will be available for your staff providing we receive the names by September 4th, 2009. If we do not receive them by this date your badges will contain only your company name. Please email the names to:
badges@nationalevent.com Be sure to include your company name and contact. You will receive notification of receipt.
We ask that you limit the number of staff in a 10x10 booth to 4 at any one time. Badges will be available for pick up at the Show Office during move–in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please contact Rosemary Lanni at rlanni@nationalevent.com. These will be left for pick up at the show, at Ticket Sales.
The Federal ID Number for the Florida State Fairgrounds is 59-0651848. You will require this number to clear customs.
National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
If you are in need of a new trade show booth, banners or graphics we recommend the services of one of our preferred vendors:
SignSource or EZbackdrops.com.
SignSource
Tel: (732) 882-1886
Fax: (732) 882-1887
www.SignSourceUS.com
SignSource Exhibits specializes in trade show exhibits and graphics. Our products create high visual impact, yet are designed to be lightweight, personally portable, and easy to set up - all of which allow you to remain in complete control of your trade show experience.
EZbackdrops.com
Tel: 770-338-8732
steve@ezbackdrops.com
Q- What can you pack in your suitcase and bring to the show that weighs less than 5 pounds, sets up in minutes utilizing the poles and drapes that are already there, and delivers your message with eye-popping full color graphic dye sublimation infusion for less than $1,000.00?
A- One piece seamless 9’ x 8’ fire retardant, wrinkle resistant fabric EZ Backdrop!
Last To The Show - First To Go
It’s That EZ!
www.ezbackdrops.com
Sample Pictures
RULES & REGULATIONS
No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Live animals, reptile, fish or birds are not permitted in the facility unless it is a properly and safely muzzled "seeing eye" dog or is an animal, reptile, fish or bird which as been given written consent to be allowed in the building. All such animals so admitted must at all times remain on a leash, within a pen, or under similar control.
Helium balloons are permitted in the show. Tanks must be stored outside the building during Show hours. There is a $100 charge for recovering any runaway balloons.