Welcome and Thank You for choosing to be a participant in our Vancouver, National Franchise & Business Opportunities Show. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Vancouver Convention Centre, on Friday February 27th at 8 am and management will be available to assist you for the duration of the Show.
Please print a copy of this checklist to assist you in avoiding missed deadlines and eliminating any problems that you might possibly encounter at the Show.
Check List
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
The Vancouver Convention Centre - Hall C
999 Canada Place
Vancouver, BC
V6C 3C1
Tel: (604) 689-8232
Fax: (604) 647-7232
Friday, February 27, 2009 10:00 am - 6:00 pm
Exhibitor and freight entry to the Vancouver Convention Centre is via the upper East Truck Route at the foot of Howe St. This route has a one-way access only and is 16' wide and 13"6" maximum Height.
All vehicles arriving for move-in / move-out, will be directed to a holding lot if the VCEC cannot accommodate them immediately.
Delivery of freight other than what is a normal armload is prohibited via the VCEC lobby & concourse, all passenger elevators, escalators & stairs.
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management
Exhibitor Safety Guidelines
Saturday, February 28, 2009 11:00 am - 5:00 pm
Sunday, March 1, 2009 11:00 am - 5:00 pm
Sunday, March 1, 2009 5:15 pm - 10:00 pm
All material must be removed by 10:00 pm
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
FREIGHT CARRIER:
If you require product shipped to or from the show, Reimer is the official show carrier.
Reimer Express
Monday-Friday, 9:00am - 5:00pm EST
Tel: 1-800-387-6987 - Kelly Miller
after business hours, weekends & holidays
Tel: 1-800-531-EXPO
Reimer Order Form
NOTE: The Vancouver Convention Centre will NOT accept shipments prior to the Show move-in time.
PRE SHOW SHIPPING (Shipping before move-in on February 27, 2009):
We recommend that you use Reimer if you need to ship prior to the show. As the official show carrier they will warehouse your materials for up to 30 days prior to the show and deliver to the show on move - in day.
Be sure your shipment is labeled clearly.
BC Place Stadium
777 Pacific Blvd.,
Vancouver B.C. V6B 2A8
East Airlock
c/o the Outdoor Adventure Show
Company name
Booth number
If you choose to use another Transportation Company you may pre-ship your supplies to Levy Show Services.
Exhibitor Name
Booth Number
The Franchise & Business Opportunities Show
3985 Still Creek Ave.,
Burnaby BC V5C 4E2
SHIPPING DIRECT TO SHOW ON FEBRUARY 15, 2008
You may ship your materials directly to the show during move-in hours. During move in hours, show management will accept shipments on your behalf. If you require assistance moving your supplies to your booth, assistance will be available. If a forklift is needed there will be a charge.
Be sure your shipment is labeled clearly.
Exhibitor Name
Booth Number
The Franchise & Business Opportunities Show
Vancouver Convention Centre Hall C
999 Canada Place,
Vancouver B.C. V6C 3C1
East Truck Route (At the foot of Howe St.)
Material Handling Order Form
Shipping Instructions
Shipping Label
Payment and Credit Card Authorization
Levy Show Services
12340 Horseshoe Way
Richmond BC
Tel: (604) 277-1726
Fax: (604) 277-1736
Carpet, 8ft back drape and 3 ft side drape is supplied for your exhibit space but not tables, chairs etc.
Show Colours
Booth Drapes - blue and white
Booth Carpet - grey
Name badges, will be available for your staff, providing we receive the names by February 20, 2009. If we do not receive them by this date your badges will contain only your company name. Please email the names to
badges@nationalevent.com.
We ask that you limit the number of staff in a 10x10 booth to 4 at any one time. Badges will be available for pick up at the Show Office during move-in and they must be worn at all times to gain admittance to the Show.
If you require extra free tickets for colleagues, family members, etc., please contact Rosemary Lanni at rlanni@nationalevent.com. These will be left for pick up at the show.
Electrical is not supplied to your booth. If you require an outlet in your booth space, please complete the attached form and fax to the
Vancouver Convention Centre.
Vancouver Convention Centre
Tel: (604) 647-7206
Fax: (604) 647-7325
Electrical Order Form
If you require Telephone or Internet service to your booth, this may be ordered through the
Vancouver Convention Centre.
Vancouver Convention Centre
Tel: (604) 647-7206
Fax: (604) 647-7325
Telephone Order Form
Internet Order Form
We have secured a rate $125.00 or $145 for a King Suite at
The Hampton Inn & Suites.
The Hampton Inn & Suites
111 Robson St.,
Vancouver, BC
V6B 2A8
Tel: (604 ) 602-1008 or (877) 602-1008
The cutoff for booking to receive this rate is January 26, 2009.
You are responsible for maintaining your own booth space. If you require nightly vacuuming of your booth, the
VCEC can provide this service.
Vancouver Convention Centre
Tel: (604) 647-7206
Fax: (604) 647-7325
Booth Cleaning Form
A parking pass is available through VINCI Park.
Please read the attached information carefully and complete the form.
Fax to (604) 684-2254.
VINCI Parking Pass Form
Questions may be directed to (604) 684-2251
Livingston Commercial
Tel: (416) 863-9339
Fax: (416) 863-0301
RULES & REGULATIONS
National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, uncluding insurance for liability insurance for liability within your booth space.
No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Vancouver Convention Centre Fire Prevention
Animals or pets, with the exception of Service Animals are not permitted in the VCEC. Exceptions are for approved exhibit, activity or performance requiring use of animals. Owners take full responsibility for their animals, which must be leashed or in an enclosed pen. Please contact your show sales rep who will forward your request.
Helium-filled balloons or other inflatables are permitted if approved by the facility. A deposit is required. All helium tanks are to be stored and secured in an upright position. Approvals and requests for on-site storage of tanks should be made to your Show Manager who will then contact the facility.
Balloon Waiver
Motor vehicles or gasoline - powered equipment on display will be restricted to a quarter tank of fuel. The tank cap must either be locked or sealed with masking tape and the batteries disconnected.