Welcome and Thank You for choosing to be a participant in our Winnipeg, National Franchise & Business Opportunities Show. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Victoria Inn Hotel and Conference Centre, on Friday, January 27, 2012, at 8 am and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Move-in Instructions
5. Shipping to/ from Show
6. Move-out Instructions
7. Decorator forms(Furniture & Display Rental)
8. Electrical order form
9. Telephone Line
10. Internet connection
11. Hotel
12. Booth Cleaning
13. Parking
14. Audiovisual Rentals
15. Food Sampling
16. Exhibitor Badges
17. Customs Broker
18. Insurance
19. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
When you place an order for any show services; decorator, electrical, telephone, etc., to avoid any discrepancies in your orders, bring copies of your orders to show site.
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of "early booking discounts" please note booking deadlines.
Check List
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Victoria Inn Hotel and Convention Centre
Centennial Ballroom
1808 Wellington Ave.,
Winnipeg, MA R3H 0G3
Tel: (204) 783-4477
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Saturday, January 28, 2012 11:00 am - 5:00 pm
Sunday, January 29, 2012 11:00 am - 5:00 pm
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EXHIBITOR MOVE-IN TIMES
Friday, January 27, 2012 10:00 am - 6:00 pm
Exhibitors will not be permitted to set up during show hours. All exhibits must be set up by Friday at 6pm unless alternate arrangements have been made with show management.
LOADING DOCKS
The loading docks are located in the south west corner of the building. There is no high dock access available so please be sure that your truck is equipped with a powered tail gate. There is an overhead door for vehicles to gain access to the show floor that measures 16' high x 14' wide.
Booth Installation & Dismantling
Should you require assistance setting up or dismantling your booth, Central Display can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
VEHICLES ON THE SHOW FLOOR:
If you plan on having a vehicle in your booth, vehicles will have to be brought in on Friday January 27, 2012 , at 9am. If you have any questions or concerns please contact Karen Heffer.
If you do plan on having a vehicle in your booth you must adhere to the following rules:
- All batteries shall be disconnected .
- All fuel tanks must have no more than 2 gallons of gas or exceed ¼ the capacity of the fuel tank, whichever is less.
- Fuel tanks and fill openings are to be closed and sealed with locking caps to prevent tampering.
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The most cost effective way to ship your items to the show is to arrange delivery for Friday January 27 , 2012, during move in hours. You can use our show shipping company (YRC Reimer - see details below) or your own preferred shipper.
PLEASE NOTE that the facility WILL NOT receive shipments prior to Friday, January 27, 2012.
Show Management will sign for the delivery on your behalf on Friday January 27, 2012, between the hours of 8am - 6pm. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges may apply.
Address your items as follows...
The Franchise & Business Opportunities Show
Exhibitor Name
Booth Number
Victoria Inn Hotel and Convention Centre
Centennial Ballroom
1808 Wellington Ave.,
Winnipeg, MA R3H 0G3
PREFERRED CARRIER
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier, they will warehouse your materials for up to 30 days prior to the show, at no charge and deliver to the show on move - in day. Your shipment will be left on the dock until you arrive.
To arrange a shipment contact: Joy Mallouk at (866)506-3976 or email: joy.mallouk@yrcw.com
Reimer Information
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Sunday, January 29, 2012 5:15 pm - 10:00 pm
Booths may not be dismantled before 5 pm. Please make your travel arrangements accordingly.
Items left on the show floor after move-out is completed, will be forced off the floor and a charge will be incurred. To avoid this, all materials must be removed by 10 pm. Sunday, January 29, 2012.
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Your exhibit space consists of a draped, carpeted, booth only. Central Display is the show decorator and they can provide any other booth accessories that you might require. For assistance or cost estimate please contact Central Display.
Central Display
7 - 850 Marion St.,
Winnipeg MB R2J 0K4
Tel: (204) 237- 3367
Fax: (204) 235- 1063
Show Colours
Booth Drapes - charcoal grey
Booth Carpet - Most of the hall is carpeted in a mixed pattern. Booths which are on the dance floor will be carpeted in plain grey carpet.
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Power is not supplied in your booth. If you require an electrical outlet you may order one through Central Display. A duplex outlet is available for $50. Write your order under the Miscellaneous Section on their order form, attached below.
Central Display
Tel: (204) 237- 3367
Fax: (204) 235- 1063
Exhibitor Order Form
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For your convenience, we have a rate of $119.00 at the Victoria Inn Hotel.
Victoria Inn Hotel and Convention Centre
1808 Wellington Ave.,
Winnipeg, MA R3H 0G3
Tel: (877) 842-4667 or (204) 786-4801
Please mention you are booking for the Franchise Show to obtain this rate.
This offer is available until January 12, 2012 , at which time any rooms remaining in the block will be will be released.
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You are responsible for maintaining your booth space. If you require nightly vacuuming, Central Display can provide this service.
Central Display
Fax: (204) 235-1063
Booth Cleaning Form
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If you require any audiovisual equipment in your booth, Evolution Presentation can supply this. They may be reached at (204) 594-3010.
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If you plan on sampling a food or beverage product, samples must be limited to a sample size only. You must also have a food handlers certificate.
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Each exhibitor is provided with up to 3 personalized name badges per 10x10 booth. Badges will be available for pick up at the show office on Friday. Badges must be worn to gain admittance to the show and during all show hours.
To request your badges please email badges@nationalevent.com by, January 20, 2012. Please be sure to include your company name and contact info. You will receive notification of receipt.
If you require extra free tickets for colleagues, family members, etc., please email your company logo to sofie@nationalevent.com. We will create a customized Free Admission e-coupon that you can forward.
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Mendelssohn Logistics is the official customs broker
for the show. If you have articles that need to cleared through customs
please fill out the form attached below. or you may contact Hal Eckensweiler
at:
Tel: 604-687-5535 ext. 7705
Fax: 604-687-1463
Customs Form
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request masking drapes prior to the show.
Please review the picture below noting height and depth restrictions. If you have any questions please contact your sales rep.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Animals with the exception of working dogs are not permitted in the facility.
Helium balloons may be used as décor in your booth but must be well secured.
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