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North America’s Largest Franchise and Business Opportunities Events!
September 28-29, 2018: Pennsylvania Convention Center

Fri. 11am-5pm · Sat. 11am-5pm · $8 at the door · 2 for 1 online, Limited Quantities Available

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Exhibitor Manual for
The Franchise Show – Philadelphia

September 28 & 29, 2018
Philadelphia, PA
Pennsylvania Convention Center
Hall F

 

Welcome and thank you for choosing to be a participant in The Franchise Show - Philadelphia. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at the Pennsylvania Convention Center, on Thursday, September 27, 2018 at noon and management will be available to assist you for the duration of the Show.

Manual Quick Links

  1. General Information (Location, Dates, & Times)
  2. Check List
  3. Move-In Instructions
  4. Loading Docks
  5. Exhibitor Parking
  6. Vehicles on Show Floor
  7. Shipping & Deliveries
  8. Federal ID Number
  9. Move-Out Instructions
  10. Show Decorator (Furniture & Display Rental)
  11. Booth Installation & Dismantle
  12. Booth Cleaning
  13. Electrical
  14. Telephone & Internet
  15. Audiovisual
  16. Hotel
  17. Food Sampling
  18. How to Work a Booth
  19. Exhibitor Badges
  20. Free Admission Passes
  21. Show Guide Ads & Sponsorship
  22. Insurance
  23. Rules & Regulations

GENERAL INFORMATION

 

Show Location

Pennsylvania Convention Center
Hall F
1101 Arch Street
Philadelphia, PA
19107

MAP TO FACILITY
DRIVING DIRECTIONS

Show Dates & Times

Friday, September 28, 2018 ~ 11:00 am – 5:00 pm
Saturday, September 29, 2018 ~ 11:00 am – 5:00 pm

Exhibitor Move-In Dates & Times

Thursday, September 27, 2018 ~ 12:00 pm – 6:00 pm

Exhibitor Move-Out Dates & Times

Saturday, September 29, 2018 ~ 5:00 pm – 8:00 pm

Produced By

National Event Management
Suite #102
260 Town Centre Blvd.
Markham, Ontario
L3R 8H8
Tel: 905-477-2677 or 1-800-891-4859
Fax: 905-477-7872

Exhibitor Coordinator

Kristen Andrews
Tel: 905-477-2677 or 1-800-891-4859 ext 284
Email: kristen@nationalevent.com

Director of Operations

Dina Latina
Tel: 905-477-2677 or 1-800-891-4859 ext 224
Email: dina@nationalevent.com

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CHECK LIST

 

Please print a copy of this check list to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECK LIST

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MOVE-IN INSTRUCTIONS

 

Move-in Times: Thursday, September 27, 2018 ~ 12:00 pm – 6:00 pm

  • All exhibitors must officially register before setting up. Please come to the show office and staff will direct you to your booth.
  • All exhibits must be set up by 6:00 pm Thursday. Exhibitors will not be permitted to set up during show hours.
  • The aisle carpet will be in place Friday morning. Dollies and carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Friday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

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LOADING DOCKS

 

To Pennsylvania Convention Center Entrances via the I-95

Dock F entrance is on Race Street between 12th and 11th. Proceed to 2nd light and make a left onto Vine St. East. Take Vine Street to 12th St. make a right on to 12th. Once on 12th drive one block make a left onto Race Street the loading dock entrance is located half way down the block on the right side.

GPS Address: 1140 Race Street Philadelphia Pennsylvania 19107

Dock level access is available. Dollies and a pump truck will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you. However, if you have excessive forklift requirements please speak with your sales representative to discuss your needs. A charge may apply.

DRIVING DIRECTIONS

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EXHIBITOR PARKING

 

There are many parking options available. Please see map for locations and lot information.

PARKING INFORMATION
DRIVING DIRECTIONS

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VEHICLES ON SHOW FLOOR

 

All vehicles must abide by the arrival and departure schedules and procedures established by Show Management. Please contact Dina Latina (dina@nationalevent.com) to arrange arrival time if you want to display a vehicle.

  • A maximum of one quarter tank of fuel or 5 gallons (19L) (whichever is least) is permitted.
    *Fuel applies to gasoline, diesel, CNG, LPG, etc. Must be verified by General Service Contractor’s Traffic person prior to entering the building.
  • Fuel tanks and fill openings are closed with a locking tank or it must be taped shut.
  • Battery cables must be disconnected and the ends taped.
  • All battery connections (disconnection and connection) shall be made by electricians regardless of booth size.
  • A properly tagged set of keys to each vehicle must be left with the building prior to display. BRING AN EXTRA SET OF KEYS.
  • Tanks cannot be refueled or emptied inside the PCC.
  • No repairs or alterations shall be made on vehicles.
  • During non-show hours, vehicles must be locked.
  • Fire extinguishers, in appropriate numbers and classifications, may be required.
  • Floors under vehicle must be protected from any leakage, spillage or other potential damage.
  • The carpet must be protected at all times. This can be done by putting out a run of plastic (for several vehicles) or if there is only one, this can be achieved by leapfrogging 2 pieces of plastic slightly larger than the length of the vehicle.
  • While the vehicle is on display, plastic should be placed under the vehicle. The wheels should not rest directly on the carpet. A carpet square (scrap) should be placed under the wheels. At the very minimum, plastic should remain under the wheels. If doors need to be removed, the client will be charged for the removal and reinstallation of the doors. The client should be notified in advance if doors need to be removed so they can assess the cost with their budget. Carpet must be protected with visqueen while vehicle is being driven to destination for display.
  • All vehicle locations must be shown on floorplans submitted to Fire Marshal for approval.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.

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SHIPPING & DELIVERIES TO THE SHOW

 

Shipping Direct To Show: Thursday, September 27, 2018

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges may apply.

PLEASE NOTE: After freight is packed at the end of the show it must be moved to the dock area for pick up. Freight that is left on the show floor will incur a handling fee. Handling fee charges will be a minimum of $45.00 or $15.00 per ‘hundred weight’ whichever is greater.

The most cost effective way to ship your items to the show is to arrange delivery during move-in hours with our Official Show Carrier:

Quad Express (Previously known as QW)
Tel: 859-254-4112 or 1-800-388-4112
Fax: 859-253-9137

QUAD ORDER FORMS

Please address shipments to:
Company name
Booth number
The Franchise Show
Pennsylvania Convention Center
Hall F
1101 Arch Street
Philadelphia, PA
19107

Pre-Show Shipping

To request a quote, please complete the below order form and fax to:

Quad Express (Previously known as QW)
Tel: 859-254-4112 or 1-800-388-4112
Fax: 859-253-9137

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

QUAD ORDER FORMS

If you choose to use a carrier other than the show carrier and wish to ship pre-show, please speak to your sales rep.

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FEDERAL ID NUMBER

 

The Federal ID Number for the venue is 20-5033194. You will require this number to clear customs.

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EXHIBITOR MOVE-OUT INSTRUCTIONS

 

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

All material must be removed by 8:00 pm.

PLEASE NOTE: After freight is packed at the end of the show it must be moved to the dock area for pick up. Freight that is left on the show floor will incur a handling fee.

Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

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SHOW DECORATOR (TO ORDER TABLES, CHAIRS, ACCESSORIES, ETC.)

 

If you require a pop-up banner or backdrop, please contact:

EZ Backdrops
Tel: 678-717-1222
http://www.ezbackdrops.com/

PRE-SHOW BOOKING DEADLINE: September 13, 2018

Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from:

GES
Tel: 610-495-8866
Fax: 610-495-8870
Email: info@generalexposition.com

Show Colours

  • Booth Drapes: Black
  • Aisle Carpet: Green
  • Booth Carpet: Grey

ORDER ONLNE HERE

AT THE LOG IN PAGE - Enter the password: FRANCHISE18

At the Sign In page, you will be prompted to sign in with an existing exhibitor account, or if you do not have an account setup, you will be prompted to setup a new account.

Now that you are signed in with the show, you can read through the important show information. Scroll down to the bottom of the screen to see the links for which services you wish to order, including carpet, furnishings, labor, etc.

For photos of the items, as well as any additional custom forms you may need, please click on the appropriate links listed under “References”.

As you place orders for your items, all furnishings and services will be placed in your shopping cart, and you will be prompted for payment information upon checkout.

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BOOTH INSTALLATION & DISMANTLING

 

PRE-SHOW BOOKING DEADLINE: September 13 , 2018

Should you require assistance setting up or dismantling your booth, please submit the below forms to:

GES
Tel: 610-495-8866
Fax: 610-495-8870
Email: info@generalexposition.com

ORDER ONLINE HERE

AT THE LOG IN PAGE - Enter the password: FRANCHISE18

At the Sign In page, you will be prompted to sign in with an existing exhibitor account, or if you do not have an account setup, you will be prompted to setup a new account.

Now that you are signed in with the show, you can read through the important show information. Scroll down to the bottom of the screen to see the links for which services you wish to order, including carpet, furnishings, labor, etc.

For photos of the items, as well as any additional custom forms you may need, please click on the appropriate links listed under “References”.

As you place orders for your items, all furnishings and services will be placed in your shopping cart, and you will be prompted for payment information upon checkout.

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BOOTH CLEANING

 

PRE-SHOW BOOKING DEADLINE: September 13, 2018

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming please contact:

GES
Tel: 610-495-8866
Fax: 610-495-8870
Email: info@generalexposition.com

ORDER ONLINE HERE

AT THE LOG IN PAGE - Enter the password: FRANCHISE18

At the Sign In page, you will be prompted to sign in with an existing exhibitor account, or if you do not have an account setup, you will be prompted to setup a new account.

Now that you are signed in with the show, you can read through the important show information. Scroll down to the bottom of the screen to see the links for which services you wish to order, including carpet, furnishings, labor, etc.

For photos of the items, as well as any additional custom forms you may need, please click on the appropriate links listed under “References”.

As you place orders for your items, all furnishings and services will be placed in your shopping cart, and you will be prompted for payment information upon checkout.

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ELECTRICAL

 

PRE-SHOW BOOKING DEADLINE: September 6, 2018

Electrical is not supplied to your booth. If you require an electrical hookup please contact:

Pennsylvania Convention Center
Jerry Costello or Chris Cozzan
Show Services
Tel: 215-418-4800
Email: showservices@paconvention.com

ELECTRICAL ORDER FORMS

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TELEPHONE / INTERNET

 

PRE-SHOW BOOKING DEADLINE: September 6, 2018

Please Note: This venue only has paid Wi-Fi.

If you require a telephone or internet line in your booth you must contact:

Pennsylvania Convention Center
Jerry Costello or Chris Cozzan
Show Services
Tel: 215-418-4800
Email: showservices@paconvention.com

INTERNET & TELECOMM ORDER FORM

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AUDIO / VISUAL RENTALS

 

PRE-SHOW BOOKING DEADLINE: September 6, 2018

If you require audio visual equipment in your booth, please send the completed order form to:

Pennsylvania Convention Center
Jerry Costello or Chris Cozzan
Show Services
Tel: 215-418-4800
Email: showservices@paconvention.com

Orders received after the pre-show booking deadline may be subject to additional charges.

AUDIO VISUAL ORDER FORM

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HOTEL

 

BOOKING DEADLINE: August 26, 2018

Rooms and discounted rate will only be held until the specified date. Rooms will then be subject to availability at prevailing rates.

We have obtained a group rate of $199.00 + taxes for single or double occupancy at The Four Points by Sheraton.

The Four Points by Sheraton is located at:
1201 Race Street
Philadelphia, PA
19107

Reservations may be made by calling 215-496-2700 or by booking online here.

To receive this rate you must mention that you are with The Franchise Show (group block code “FS8”) when booking. Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

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FOOD SAMPLING

 

PRE-SHOW BOOKING DEADLINE: September 21, 2018

If you are planning on sampling food or beverage product in your booth, please note there is one necessary form to complete. Please send a copy of your completed forms to kristen@nationalevent.com. Food samples are limited to a 2 oz. portion and beverage products to 3 oz.

Please complete the below Food Sampling Form and return it to:

Aramark
Danielle Dalton
Tel: 215-418-2222
Fax: 215-418-2210
Email: dalton-danielle1@aramark.com

FOOD SAMPLING FORM
FOOD SAMPLING GUIDELINES

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HOW TO WORK A BOOTH

 

Please review the "Tips for Successful" pdf below for important information on how to make the most out of exhibiting with us!

TIPS FOR SUCCESS

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EXHIBITOR BADGES

 

PRE-SHOW BOOKING DEADLINE: September 13, 2018

To request your badges, please email badges@nationalevent.com. Please be sure to include your company name and contact info. You will receive notification of receipt.

Exhibitors are provided with up to a maximum of 7 personalized name badges based on the size of your booth.

  • 10x10 booth: 3 booth staff
  • 10x20 booth: 5 booth staff
  • 300 feet or larger: 7 booth staff

Badges will be available for pick up at the Show Office during move-in and must be worn to gain admittance to the Show.

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FREE ADMISSION PASSES

 

Raise awareness of your franchising initiatives and increase traffic to your booth by distributing Customized FREE ADMISSION passes to the Show. There is no limit to the number of FREE passes you may distribute to your professional and personal databases.

Please email your high-resolution logo in .ai, .eps, or .pdf format to Kristen Andrews at kristen@nationalevent.com.

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SHOW GUIDE ADS & SPONSORSHIP OPPORTUNITIES

 

There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence. Speak to your sales rep for more information.

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INSURANCE

 

Insurance for booth/show

Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance

Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability

Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

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RULES & REGULATIONS

 

Booth Display & Restrictions

 

Diagram #1: Sample of the drape provided for your booth Diagram #2: Sample of display allowance
Booth Drapes Sizing Booth Display Allowance
  • Diagram #1 shows the drapes that are provided as a part of your booth cost.
  • Diagram #2 shows the allowed clearance for displays, banners and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Dina Latina (dina@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage

No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

Grey carpet is provided within your booth space. If you would like to change the colour, you may order different flooring through our decorator at your own cost or you may bring your own. *Please be sure to review the Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

This only applies to companies that choose to place carpet or flooring on top of the existing carpet.

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.

Here are the models of two-faced that are authirized by the facility:

  1. Polyken 105c LPDE
  2. Scapa 274004
  3. DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

If you would like to install your carpet on top of the existing carpet, please contact Dina Latina at dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext 224.

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure its having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations

All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Sate, and City Fire Laws.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext 224.

FIRE REGULATIONS
SAFETY GUIDELINES

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Dina Latina (dina@nationalevent.com, 905-477-2677 ext 224) regarding the necessary forms.

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor, when balloons are lost. Please contact Dina Latina (dina@nationalevent.com) if you wish to use helium balloons in your display.

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance

National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

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