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OAS Toronto Exhibitor Manual

Welcome and thank you for choosing to be a participant in The Franchise Show – Atlanta.

Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at the Cobb Galleria, on Friday October 21,  2022, at noon and management will be available to assist you for the duration of the Show.

Table of Content

GENERAL INFORMATION

Show Location

Cobb Galleria
Hall D
2 Galleria Parkway
Atlanta, Georgia
30339
Tel: 770-955-8000
Fax: 770-955-7719
Email: events@cobbgalleria.com

Show Dates & Times

Saturday, October 22, 2022 | 11:00 am – 5:00 pm
Sunday, October 23, 2022 | 11:00 am – 4:00 pm

Exhibitor Move-in Times

Friday, October 21, 2022  | 12:00 pm – 6:00 pm

Exhibitor Move-Out Dates & Times

Sunday, October 23, 2022 | 4:00 pm – 8:00 pm

Produced By

National Event Management
Suite #102
260 Town Centre Blvd.,
Markham ON
L3R 8H8
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872

Exhibitor Coordinator

Estelle Aliwalas 
(905) 247-8101 or (800) 891-4859 Ext. 287
estelle@nationalevent.com 

Director of Operations

Dina Latina
905 477-2677 or (800) 891-4859 Ext 224
Email: dina@nationalevent.com

Exhibitor Checklist

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECKLIST

AUDIO / VISUAL RENTALS

BOOKING DEADLINE: October 3, 2022

If you require audio-visual equipment in your booth, please fill out the form below and return it to:

ON Site Audio Visual
(770) 989-5043
peday@onservices.com

AUDIO VISUAL ORDER FORM

BOOTH CLEANING

PRE-SHOW BOOKING DEADLINE: October 19, 2022

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming please contact;

Advanced Expo Services
Tel: 678-389-1852
Fax: 877-838-0560
Email: info@advancedexposervices.com

BOOTH CLEANING ORDER FORM
PAYMENT FORMS

BOOTH INSTALLATION & DISMANTLING

PRE-SHOW BOOKING DEADLINE: October 19, 2022

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Should you require assistance setting up or dismantling your booth, please submit the below forms to;

Advanced Expo Services
Tel: 678-389-1852
Fax: 877-838-0560
Email: info@advancedexposervices.com

Electrical

BOOKING DEADLINE: September 30, 2022

Electrical is not supplied to your booth. If you require an electrical hookup, follow this link and sign in to place your order online.

If this is your first-time ordering, please create an account. Please make note of your login and password information.

Cobb Galleria Centre Exhibitor Services
Tel: 770-989-5016
Fax: 770-989-5222
Email: services@cobbgalleria.com

Payment must be received/processed by the above date to receive the advanced rate.

ONLINE ORDERING INSTRUCTIONS

Exhibitor Badge

BOOKING DEADLINE: September 30, 2022

We have implemented a new automatic badge system to simplify the request process. Please follow the link below to complete your badge request. You will receive a confirmation email upon completion.

Exhibitors are provided with up to a maximum of 7 personalized name badges based on the size of your booth.

10×10 booth – 3 booth staff
10×20 booth – 5 booth staff
300 feet or larger – 7 booth staff

Badges will be available for pick up at the Show Office during move-in and must be worn to gain admittance to the Show.

ONLINE ORDERING LINK

Exhibitor Parking

Parking at the venue is no longer complimentary.

Two parking decks can be accessed from the main (rotunda) entrance to Cobb Galleria Centre and a third deck is located directly across Galleria Drive. This parking deck has an underground tunnel on the 2nd level with direct access to the front entrance of Cobb Galleria Centre. Use this tunnel in order to avoid traffic while crossing the street and also to protect yourself from inclement weather.

Parking cost $10 per vehicle Debit/Credit only; No cash. No in/out privileges.

Payment is due upon exit. Bring your ticket with you. Pay stations offer convenient payment and an easy exit from the garage and are located inside in three locations:

-Rotunda

-Exhibit hall concourse (second level)

-Center Court of the Galleria Specialty Shops

EZ Backdrops

If you require a pop-up banner or backdrop, please contact:

EZ Backdrops
Phone: 678-717-1222
Email: angie@ezbackdrops.com
http://www.ezbackdrops.com/

Federal ID Number

The Federal ID Number for the venue is 58-1955820. You will require this number to clear customs.

Food Sampling

SUBMISSION DEADLINE: September 15, 2022

    If you are planning on sampling food or beverage products in your booth, there are necessary steps you must take. Please send a copy of your completed forms to estelle@nationalevent.com

    Food samples are limited to a 2 oz. portion and non-alcoholic beverage products to 4 oz. container.

    Please submit the below Food Vendor Application to the Cobb County Food Service Department 30 days prior to the event. If you are sampling pre-packaged, unopened items, you will NOT need to complete this form. This application has a $105 application fee.

    Please send the completed forms below to:
    Center for Environmental Health
    1738 Country Services Pkwy SW, 2nd Floor
    Marietta GA, 30008-4012
    Tel: 770-435-7815, press “0” for the front desk
    Fax: 770-431-7410

    Please also send the completed forms below to estelle@nationalevent.com

    The above deadline is very important! We will be mailing in copies of the applications along with other details to the county for final approval.

    Questions about public health application visit THIS LINK

    FOOD VENDOR APPLICATION
    SELF-ASSESSMENT CHECKLIST
    RULES & REGULATIONS

    You will also need to complete and send in forms to the Cobb Galleria Center (even if your items are pre-packaged). Please note that exhibitors may only distribute sample size food (bite size) and/or non-alcoholic beverage products (4 oz. container) with written authorization by the Cobb Galleria Center. The items dispensed are limited to products manufactured by or licensed for distribution by exhibiting firms and must be related to the purpose of the show.

    The Cobb County Fire Marshal has stringent requirements for cooking in the Cobb Galleria Centre. This form is for sample distribution only and does not imply approval to cook or heat any item. If cooking or warming is required, please complete the Cooking Authorization Form and submit as instructed.

    Please send the completed forms below to:

    Cobb Galleria Centre
    MStout@cobbgalleria.com
    Tel: (770) 955-8000
    Fax: (770) 989-5233

    Please also send a copy of the completed forms below to estelle@nationalevent.com 

     

    FOOD SAMPLING FORM
    COOKING AUTHORIZATION FORM

    FREE ADMISSION PASSES

    Raise awareness of your franchising initiatives and increase traffic to your booth by distributing  FREE ADMISSION passes to the Show. There is no limit to the number of FREE passes you may distribute to your professional and personal databases.

     

    Hotel

    BOOKING DEADLINE: October 6, 2022

    Rooms and the discounted rate will only be held until the specified date. Rooms will then be subject to availability at prevailing rates.

    We have obtained a group rate of $179+ taxes and fees for single or double occupancy at The Renaissance Atlanta Waverly Hotel. 

    The Renaissance Atlanta Waverly Hotel is located at:
    2450 Galleria Parkway,
    Atlanta, GA,
    30339

    Reservations may be made by calling 1-888-391-8724 or by  Booking Online Here.

    To receive this rate, you must mention that you are with The Franchise Show when booking. Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

    Insurance

    Insurance for booth/show
    Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

    Transportation Insurance
    Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

    Liability
    Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

    Lead Retrieval System

    We offer a Lead Collection system at the Franchise Show. This system uses any smartphone or internet enabled device (no scanners needed). Attendees contact info (name, email and cell if provided) will be pre-populated into the software to make your lead collection easy on-site and your post-show follow-up effortless.

    Please send your completed order form to emily@nationalevent.com  if you would like to sign up for this system. Please note: This is not a complete list of attendees. It is a lead retrieval service to help you capture leads quickly and accurately.

    LEAD RETRIEVAL ORDER FORM
    HOW TO COLLECT LEADS

    Loading Docks

    Follow the directions below to Cobb Parkway. From Cobb Parkway traveling South turn left (turn right if traveling North on Cobb Parkway) onto Galleria Parkway. This is the traffic light just south of Galleria Drive and just north of Akers Mill Road. Then turn left into loading dock entrance. 

     

    Dollies and a pump truck will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you.  However, if you have excessive forklift requirements, please contact Dina Latina (dina@nationalevent.com) to discuss your needs.  A charge may apply. 

    Move-in Instructions

    Move -in Times:          Friday October 21, 2022        12:00 pm – 6:00 pm

    • All exhibitors must officially register before setting up.  
    • All exhibits must be set up by 6:00 pm Thursday. Exhibitors will not be permitted to set up during show hours.
    • The aisle carpet will be in place Saturday morning. Dollies and carts WILL NOT be permitted on the carpet.  Hand-carried items only may be brought in on Saturday.
    • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

    Move-out Instructions

    Move -Out Times:         SundayOctober 23, 2022        4:00 pm – 8:00 pm

    Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited

    All material must be removed by 8:00 pm

    Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

    Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to
    prevent pilferage.

    NOTE:
    All exhibitors using HAUListic must move freight after the show must have booth materials packed and ready for pick up at the loading dock. Please provide our sales staff onsite with your paperwork before leaving he show site.

    Rules & Regulations

    Diagram #1: Sample of the drape provided for your booth
    Diagram #2: Sample of display allowance

    Upright banners & products must be within 4’ from the back drape, and a maximum of 8’ high. The front 6’ of the booth must be clear above 4’.

     

    Booth Display & Restrictions

    • Diagram#1 shows the drapes that are provided as a part of your booth cost.
    • Diagram#2 shows the allowed clearance for displays, banners, and products within your booth.
    • No exhibit may exceed a maximum height of 8 ft.
    • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
    • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
    • Any exceptions to this must have pre-approval from Dina Latina (dina@nationalevent.com).

    Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

    Signage

    No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

    Carpet or Flooring

    Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below or you are welcome to bring in your own at your own cost. See Tape Restrictions below.

    Tape (Floor, Wall, and Carpet Damage)

    This only applies to companies that choose to place carpet or flooring on top of the existing carpet.
    It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.
    Here are the models of two-faced tapes that are authorized by the facility.

    • Polyken 105c LPDE
    • Scapa 274004
    • DC W002A

    If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

    If you would like to install your carpet on top of the existing carpet, please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext 224.

    Restrictions for Booth Installation

    Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

    Demonstrations/Distributions

    Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

    Fire Regulations

    All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.
    National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859, ext. 224.

    FIRE REGULATIONS

    Animals in the Show

    The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Dina Latina (dina@nationalevent.com ; 905 477-2677 ex: 224) regarding approval and the necessary forms.

    Helium Balloons

    Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor when balloons are lost. Please contact Dina Latina (dina@nationalevent.com) if you wish to use helium balloons in your display.

    Mechanical Conveyances

    Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

    Non-Compliance

    National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

    SHIPPING & DELIVERIES

    Shipping Direct To Show: Friday, October 21, 2022

    PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Should you require assistance or the use of a forklift, please contact Dina Latina (dina@nationalevent.com) as charges may apply.

    • Any Shipments sent directly to the Cobb Galleria Centre prior to 3-days to the event will be returned to the sender.  
    • Any Shipments sent directly to the Cobb Galleria Centre within 3-days of the event will be assessed shipping/receiving and storage fees; must be paid directly to the Centre via a Credit Card to pick-up the shipment.  

    The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier; 

    HAUListic 
    Tel: (859) 254-4112 or (800) 388-4112
    Fax: (859) 253-9137 
    Email: LEX@shiphaulistic.com 

    TRANSPORTATION ORDER FORMS

    Please address shipments to:

    Company name Booth number
    C/O Advanced Expo Services
    Cobb Galleria
    Hall D
    2 Galleria Parkway
    Atlanta, Georgia
    30339
    Tel: 770-955-8000
    Fax: 770-955-7719 

    NOTE:
    All exhibitors using HAUListic must-have booth materials packed and ready for pick up at the loading dock. Do not leave your Booth Materials shipment in your booth. Please provide our sales staff onsite with your paperwork before leaving the show site.

    Pre-Show Shipping is not available for this show.

     

    Show Decorator (to order tables, chairs, accessories, etc.)

    PRE-SHOW BOOKING DEADLINE: October 19, 2022

    Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the show decorator.

    Show Colours

    • Booth Drapes : Black
    • Aisle and Booth Carpet: Salt & Pepper

    To place an order with the Show Decorator, please fill in the order forms below and send them to:

    Advanced Expo Services
    Tel: 678-389-1852
    Fax: 877-838-0560
    Email: info@advancedexposervices.com

    PAYMENT INFORMATION
    FURNITURE & ACCESSORIES ORDER FORM

    Show Guide Ad & Sponsorship Opportunities

    There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence. Speak to your sales rep for more information.

    Telephone / Internet / WIFI

    PRE-SHOW BOOKING DEADLINE: September 30, 2022

    If you require a telephone or internet line, or access to WIFI in your booth, follow this link and sing in to place your order online. LINK

    If this is your first time ordering, click “Sign Up” to create an account. Please make note of your login and password information.  

    If you have any questions, please contact: 

    Cobb Galleria Centre Exhibitor Services
    Tel: 770-989-5016
    Fax: 770-989-5222
    Email: services@cobbgalleria.com  

     

    ONLINE ORDERING INSTRUCTIONS 

    Vehicles on Show Floor

    APPROVAL DEADLINE: September 15, 2022

    All vehicles must abide by the arrival and departure schedules and procedures established by Show Management. Please contact Estelle estelle@nationalevent.com  for approval and to arrange arrival time if you want to display a vehicle.

    When motorized vehicles are approved for use, a protective sheet of visqueen, tarpaulin or comparable material may be required to eliminate damages from leaks of gas, oil, etc., at the exhibitor’s expense.

    Motorized vehicles must:

    • Contain no more than ¼ tank of fuel or 5 gallons of fuel, whichever is less
    • Have a locking gas cap
    • Have battery cables disconnected and taped
    • Motorized vehicles cannot be moved during event hours.

    Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

    Exhibitors must provide a set of keys, the name and phone number of the person responsible to remove the vehicle(s) to Show Management.

    APPROVAL VEHICLE FORM