Select Page
OAS Toronto Exhibitor Manual

Welcome and thank you for choosing to be a participant in The Franchise Expo – Halifax.

Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit.  Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at the Halifax Convention Centre November 18th, 2022 at 12pm and management will be available to assist you for the duration of the Show.

 

Table of Content

GENERAL INFORMATION

Show Location

Halifax Convention Centre
Hall C1-2
1650 Argyle St
Halifax, Nova Scotia
B3J 3N8

Show Dates & Times

Saturday, November 19, 2022   | 11:00 am – 5:00 pm
Sunday, November 20, 2022 | 11:00 am – 4:00 pm

Exhibitor Move-in Times

Friday November 18, 2022 | 12:00 pm – 6:00 pm

Exhibitor Move-Out Dates & Times

Sunday November 20, 2022 |  4:00 pm – 8:00 pm

Produced By

National Event Management
Suite #102
260 Town Centre Blvd.,
Markham ON
L3R 8H8
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872

Exhibitor Coordinator

Estelle Aliwalas
905 477-2677 or (800) 891-4859 Ext 287
Email: estelle@nationalevent.com

Director of Operations

Dina Latina
905 477-2677 or (800) 891-4859 Ext 224
Email: dina@nationalevent.com

 

Exhibitor Checklist

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECKLIST

 

AUDIO / VISUAL RENTALS

PRE-SHOW BOOKING DEADLINE: November 5, 2022

If you require audio visual equipment in your booth, please send the completed order form to;

Encore Audio Visual
Randy Chaisson
1+ 902-401-0078
randy.chaisson@encoreglobal.com

Orders received after the ORDER deadline may be subject to additional charges.

AUDIO VISUAL ORDER FORM

 

BOOTH CLEANING

PRE-SHOW BOOKING DEADLINE: November 5, 2022

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming, please access the online catalogue by going to https://www.globalconvention.ca/  “Exhibitor Ordering”, and entering the username and password.

USERNAME: FranchiseExpo
PASSWORD: 2022

For all other questions please contact:
Global Convention Services
Tel: 902-425-1400
Fax: 902-423-4129
E-mail: info@globalconvention.ca

ORDER ONLINE

BOOTH INSTALLATION & DISMANTLING

PRE-SHOW BOOKING DEADLINE: November 5, 2022

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Should you require assistance setting up or dismantling your booth, please access the online catalogue by going to https://www.globalconvention.ca/  “Exhibitor Ordering”, and entering the username and password.

USERNAME: FranchiseExpo
PASSWORD: 2022

For all other questions please contact:
Global Convention Services
Tel: 902-425-1400
Fax: 902-423-4129
E-mail: info@globalconvention.ca

ORDER ONLINE
BOOTH INSTALLATION & DISMANTLE ORDER FORM
PAYMENT INFORMATION

CUSTOMS BROKER

Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The Franchise Expo. Please make sure you contact them at least one month prior to the event in order to arrange your custom needs.

If you have any questions please contact:
Pat D’Alessandro
info@crossconnectcl.com
Cell: 416-726-7229

CROSS CONNECT ORDER FORMS

Electrical

BOOKING DEADLINE: November 12, 2022

Electrical is not supplied to your booth. If you require electrical in your booth, please access the online catalogue by going to https://www.globalconvention.ca/  “Exhibitor Ordering”, and entering the username and password.

USERNAME: FranchiseExpo
PASSWORD: 2022

For all other questions please contact:
Global Convention Services
Tel: 902-425-1400
Fax: 902-423-4129
E-mail: info@globalconvention.ca

ORDER ONLINE
ELECTRICAL ORDER FORM
PAYMENT INFORMATION

Exhibitor Badge

 FORM SUBMISSION DEADLINE: October 28, 2022

We have implemented a new automatic badge system to simplify the request process. Please follow the link below to complete your badge request form. You will receive a confirmation email upon completion.

Exhibitors are provided with up to a maximum of 6 personalized name badges based on the size of your booth.

10×10 booth – 2 booth staff
10×20 booth – 4 booth staff
300 feet or larger – 6 booth staff

Badges will be available for pick up at the Show Office during move-in and must be worn to gain admittance to the Show.

BADGE ORDERING LINK

Exhibitor Parking

Parking is available in the Nova Centre and is managed by Page Realty. Rates can be found here. Please note, rates are subject to change.

In addition to the onsite paid parkade there are several major paid parkades within close proximity of the Centre. Please review the parking map below for locations and rates.

Food Sampling

FORMS SUBMISSION DEADLINE: October 24, 2022

If you are planning on sampling food or beverage products in your booth, you will need approval from the facility and the city.  Please send a copy of your completed forms to estelle@nationaevent.com

  1. Send your sampling details to the venue three (3) weeks prior to the show

Details required include:
Company Name
Booth Number
A picture of the product being sampled
List of ingredients
Serving size
Documentation to support that samples meet all provincial food safety regulations.

Please email your request for authorization to:
Stacey McLaughlin
Tel: (902)421-1302
Email: stacey@halifaxconventioncentre.com

Exhibitors are to provide their own equipment suitable for serving their products, and fees will apply should equipment or other items be required. The Halifax Convention Centre is unable to store any product samples.

FOOD SAMPLING GUIDELINES

  1. Please complete the below “Temporary Food Permit Application” and return it to

estelle@nationalevent.com

Please ensure you are complying with the province’s Guidelines listed below.

TEMPORARY FOOD PERMIT APPLICATION
NOVA SCOTIA FOOD GUIDELINES

FREE ADMISSION PASSES

Raise awareness of your franchising initiatives and increase traffic to your booth by distributing  FREE ADMISSION passes to the Show. There is no limit to the number of FREE passes you may distribute to your professional and personal databases.

 

Hotel

BOOKING DEADLINE: October 18, 2022 

Rooms and discounted rate will only be held until the specified date.  Rooms will then be subject to availability at prevailing rates.

We have obtained a group rate of $129.00 + taxes for single or double occupancy at The Prince George Hotel

The Prince George Hotel
1725 Market Street
Halifax, NS
B3J 3N9

Reservations may be made by calling 902-425-1986  or you can book online using this link.

https://reservations.travelclick.com/13608?groupID=3552586

To receive this rate, you must mention that you are with The Franchise Expo when booking.  Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

Insurance

Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance
Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

Lead Retrieval System

We offer a Lead Collection system at the Franchise Expo. This system uses any smartphone or internet enabled device (no scanners needed). Attendees contact info (name, email and cell if provided) will be pre-populated into the software to make your lead collection easy on-site and your post-show follow-up effortless.

Please send your completed order form to emily@nationalevent.com  if you would like to sign up for this system. Please note: This is not a complete list of attendees. It is a lead retrieval service to help you capture leads quickly and accurately.

LEAD RETRIVAL ORDER FORM
HOW TO COLLECT LEADS

Loading Docks

Please note that the loading docks are located on Market Street*. Please review the Docking Bay Map for important arrival instructions.

Dock level access is available. Dollies and a pump truck will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you.  However, if you have excessive forklift requirements please speak with Dina Latina (dina@nationalevent.com) to discuss your needs.  A charge may apply.

*Exhibitors may use the Argyle Street, Grafton Street, or parking entrances to transport materials they can carry in one trip to their booths.

DOCKING BAY MAP

Move-in Instructions

Move-in Times:               Friday November 18, 2022         12:00 pm – 6:00 pm

  • All exhibitors must officially register before setting up. Exhibitors will not be permitted to set up during show hours.
  • All exhibits must be set up by 6:00 pm Friday. 
  • The aisle carpet will be in place Saturday morning. Dollies and carts WILL NOT be permitted on the carpet.  Hand-carried items only may be brought in on Saturday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

Move-out Instructions

Move-out Times:               Sunday November 20, 2022         4:00 pm – 8:00 pm

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited

All material must be removed by 10:00 pm

Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to
prevent pilferage.

Rules & Regulations

Diagram #1: Sample of the drape provided for your booth
Diagram #2: Sample of display allowance

Upright banners & products must be within 4’ from the back drape, and a maximum of 8’ high. The front 6’ of the booth must be clear above 4’.

 

Booth Display & Restrictions

  • Diagram#1 shows the drapes that are provided as a part of your booth cost.
  • Diagram#2 shows the allowed clearance for displays, banners, and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Dina Latina (dina@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage

No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below or you are welcome to bring in your own at your own cost. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

This only applies to companies that choose to place carpet or flooring on top of the existing carpet.

This only applies to companies that choose to place carpet or flooring on top of the existing carpet.
It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.
Here are the models of two-faced tapes that are authorized by the facility.

  • Polyken 105c LPDE
  • Scapa 274004
  • DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

If you would like to install your carpet on top of the existing carpet, please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext 224.

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations

All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859, ext. 224.

FIRE REGULATIONS

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Dina Latina (dina@nationalevent.com ; 905 477-2677 ex: 224) regarding approval and the necessary forms.

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor when balloons are lost. Please contact Dina Latina (dina@nationalevent.com) if you wish to use helium balloons in your display.

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance

National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

SHIPPING & DELIVERIES

Shipping Direct to Show: November 18, 2022

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Should you require assistance or the use of a forklift, please contact Dina Latina (dina@nationalevent.com) as charges may apply.

Please address shipments to:
Company name Booth number
C/O Halifax Franchise Expo 
Halifax Convention Centre 
Hall C1-2
1650 Argyle St
Halifax, Nova Scotia
B3J 3N8

The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier;

Cross Connect Customs & Logistics
Pat D’Alessandro
info@crossconnectcl.com
Cell: 416-726-7229

CROSS CONNECT ORDER FORMS

Pre-Show Shipping: October 17 – November 14, 2022

Advanced Warehousing can be ordered through our show decorator Global Convention Services. To request a quote, please contact:

Global Convention Services
Tel: 902-425-1400
Fax: 902-423-4129
E-mail: info@globalconvention.ca

Please address advanced warehouse shipments to:
Exhibitor Name, Booth #
The Franchise Expo
C/O Global Convention Services
120 Crane Lake Drive
Halifax, Nova Scotia, B3S 1B4
Freight Accepted: Mon-Fri 9am-4pm

ADVANCED WAREHOUSING SHIPPING LABELS

Show Decorator (to order tables, chairs, accessories, etc.)

Pre-show booking deadline: November 5, 2022

Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator:

Show Colours

  • Booth Drapes: Black
  • The hall is carpeted with a multi-coloured carpet.

To access the online catalogue, go to https://www.globalconvention.ca/  “Exhibitor Ordering”, and enter the username and password.

USERNAME: FranchiseExpo
PASSWORD: 2022

For all other questions please contact:
Global Convention Services
Tel: 902-425-1400
Fax: 902-423-4129
E-mail: info@globalconvention.ca

ORDER ONLINE
FURNITURE & ACCESSORIES ORDER FORMS
PAYMENT INFORMATION

Show Guide Ad & Sponsorship Opportunities

There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence. Speak to your sales rep for more information.

Telephone / Internet / WIFI

 

Please Note: This venue has free (but limited) access to WIFI in its public spaces (this does NOT include the show floor). Paid WIFI can be accessed through the Pay-As-You-Go Portal by connecting to the Halifax Convention Centre hotspot while onsite. The cost is $20 per device, per 24 hours (plus applicable taxes).

Vehicles on Show Floor

All vehicles must abide by the arrival and departure schedules and procedures established by Show Management.  Please contact Haelee Jones haelee@nationalevent.com

for approval and to arrange arrival time if you want to display a vehicle.

When motorized vehicles are approved for use, a protective sheet of visqueen, tarpaulin or comparable material may be required to eliminate damages from leaks of gas, oil, etc., at the exhibitor’s expense.

Motor vehicles or gasoline-powered equipment on display must be equipped with lock-on type gasoline tank caps and batteries are to be disconnected. Gasoline tanks must not be filled beyond the ¼ mark in order to allow for expansion of product. Vehicles unable to be equipped with lock-on type caps must have caps sealed in a manner acceptable to the Fire Department.

  • Running of display vehicles during exhibit is prohibited unless approved by the Fire Department.
  • Shows requiring vehicles to run as part of a performance or contest must fill vehicle outdoors from approved safety containers.
  • Propane charged cylinders are not permitted on self-propelled vehicles or trailers on display inside buildings.
  • If at any time an Inspector deems that equipment is being operated in a manner dangerous to public safety, he shall cancel the privilege of the exhibitor concerned.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, the contact’s name, and phone number of the person responsible to remove the vehicle(s) to Show Management.